Ill. R. Cir. Ct. Lake Cnty. 1-1.14

As amended through September 23, 2024

Rule 1-1.14 - Records Inspection

A. The following Rules are established pursuant to the authority conferred upon the Chief Judge of the Nineteenth Judicial Circuit by the Constitution of the State of Illinois, the directives of 705 ILCS 105/22 requiring that the Judges shall, as often as once in each year, make an examination of the offices of the clerks of their respective courts, and may give such directions and make such Orders in regard to the keeping of the same, and the records and papers thereof, not contrary to law, as they shall deem best, and the inherent authority of the Court to oversee the recordkeeping of the Clerk of the Circuit Court.

B. The Chief Judge shall create a committee composed of Judges of the Nineteenth Judicial Circuit for the purpose of examining the recordkeeping and offices of the Clerk of the Circuit Court. The committee shall review the recordkeeping, offices of the Clerk of the Circuit Court and any record or evidence storage facilities and shall make recommendations to the Chief Judge regarding the same.

C. The "Court record" includes but is not limited to:

1. Any document, information or other item that is filed, docketed, or lodged by a court or Clerk of Court in connection with a judicial proceeding;

2. Any index, calendar, docket, register of actions, official record of the proceedings, Order, Decree, Judgment, minute, and any information in an automated record and/or case management system created by or prepared by the Court or Clerk of Court that is related to a judicial proceeding, including existing case management reports;

3. Any actual or physical evidence presented by the parties in a case;

4. Any writing containing information relating to the conduct or administration of the public's business, prepared, owned, used or retained by the judicial branch;

5. Any physical record relating to the judicial branch record, including a court record, that exists in physical form, irrespective of whether it also exists in electronic form;

6. Any electronic record representations of text or graphic documents, electronic image, including a video, of a document, exhibit or other items kept and maintained by the Clerk of the Circuit Court;

7. Any data in the fields or files of an electronic database, records management system (CRIMS) or a case management system;

8. Any audio or visual recording, analog or digital, of an event or notes in an electronic file from which a transcript of an event can be prepared; irrespective of whether it also exists in physical form; and,

9. All records maintained relating to the storage, management, record keeping (both physical and electronic), of the actual or physical evidence relating to matters of this Court.

D. The Chief Judge may periodically enter Orders or give directions to the Clerk of the Circuit Court regarding the keeping, maintenance and storage of the court records and any facilities in which court records and evidence are maintained or stored.

Ill. R. Cir. Ct. Lake Cnty. 1-1.14

Amended effective 10/24/2016.