Rule 5.16 - ELECTRONIC RECORDSSpecific authority for designating the electronic record as the official court record was granted by Supreme Court Order M.R. 1218, filed October 24, 2012.
(a)Designation of electronic record case types. This Court hereby authorizes all electronic court records to be the official court record. This includes all civil (AD, AR, CH, DC, DN, ED, EV, FA, FC, GC, GR, LA, LM, MH, MR, OP, PR, SC, and TX) case types. The Court may authorize, by written Administrative Order, the electronic records of additional types of cases to be the official court record. The Circuit Court Clerk shall direct the phasing in of additional implementation.(b)Definitions. The following terms in these Rules are defined as follows:(1) "Electronic record" means all official trial court records for a case filed and stored electronically, except all documents required to be maintained in original form.(2) "Print on demand" means the ability to print any electronic document for use by judges, court personnel, lawyers, litigants, and the public.(c)Access to Electronic Records. This Court adopts the Supreme Court Remote Access Policy. Access to the electronic court record will be available consistent with that policy. All protected information will be viewable only by the parties of record consistent with the Manual on Recordkeeping, as established by the Supreme Court's General Administrative Order on Recordkeeping in the Circuit Courts, and applicable laws. The electronic record can be accessed at any time subject to unexpected technical failures, normal system maintenance, or as may otherwise be technically feasible. Supreme Court Remote Access Policy (PDF)
Manual on Recordkeeping (PDF)
(d)Protecting the Electronic Record. The Clerk of the Circuit Court shall ensure the migration and safety of the Court's records through regular maintenance of the hardware and software, and through replication of the data to offsite storage facilities.Ill. R. Cir. Ct. Dupage Cnty. 5.16