Rule 13 - Court Reporters, Court Reporters NotesA. Scope. This rule shall apply to all Court Reporters' notes taken in trials or proceedings in any division of this court or before any commissioner, master or referee.B.Responsibility of Court Reporters 1. All Reporters. It shall be the responsibility of all reporters working in any capacity in this Court to be aware of and comply with all provisions of this rule. 2. Official and Other Court Reporters. All official Court Reporters of this Court shall be responsible for the safekeeping of their notes, the notes of their deputies and the notes of visiting Court Reporters. C.Storage of Notes by Official and Visiting Court Reporters. All Reporters' notes shall be kept in the office of the Reporter of the division in which the proceedings were reported. Official Reporters who maintain offices in the court building shall keep their notes in their offices, whether those notes were taken in their own or some other division. At the conclusion of each working day, all Visiting Court Reporters shall present their notes for storage to the office of the Reporter of the division in which the proceedings were reported. The notes shall be identified by the name of the Reporter, proceeding and dates recorded so they may be indexed. When it becomes necessary for a Visiting Court Reporter to obtain any notes stored in the office of an Official Reporter, a receipt shall be given for any notes removed and they shall be returned for storage within ninety (90) days unless this Court grants an extension of time. D.Storage and Destruction of Notes 1. Storage. Not less than once each year, all Official Court Reporters shall store all notes which are more than two (2) years old. All Official Court Reporters shall place the notes in a suitable storage container. All notes shall be stored under the name of the Official Reporter taking the notes. 2. Facilities and Procedures. All Court Reporters' notes shall be kept in a separate secure storage area provided by the County. The notes shall be stored so that they may be readily obtained. 3. Indexing. All Court Reporters who store their official notes as required by these rules shall place the notes in a suitable storage container and shall index the same in such a manner as may be prescribed and approved by the Presiding Judge. 4. Destruction of Notes. All Reporters' notes for civil and probate proceedings except writs of habeas corpus in storage for more than seven (7) years may be destroyed by order of the Court after giving thirty (30) days written notice by certified or registered mail, directed to the Reporter at his last known business address and place of residence. Prior to such destruction, the reporter may reclaim his notes if he desires prior to the date set for their destruction. Notes of habeas corpus and criminal proceedings shall be stored indefinitely. E.Termination of Employment. On termination of employment of any Official Court Reporter or deputy, the Reporter or deputy, as the case may be, shall immediately store his or her notes and shall, at all times, keep the Judicial Administrator advised of his or her address and telephone number. F.Certification of Compliance with Rule. All Official Reporters who are employed at an annual salary and paid on a regular basis by the county, who intend to terminate their employment, shall give at least two (2) weeks notice of such intention to the Judge presiding who engaged their services. The Judge presiding shall notify the Judicial Administrator of the termination of employment. The Judicial Administrator shall require receipt of certification of compliance with this rule. Failure to comply with the requirements of this rule shall result in sanctions.