206-41 Wyo. Code R. § 41-8

Current through April 27, 2019

Section 41-8 - Use of a Learning Management System, Data Collection and Reporting

(a) Any district that is a virtual education provider shall use a learning management system (LMS) to administer, document, track, report, and deliver virtual education courses.

(b) Any district that is a virtual education provider shall have the option of utilizing a centralized learning management system established by the Department. A district may instead elect to establish an individual or independent learning management system provided such system is capable of being used, and is used with regard to each active virtual education course, to administer, document, track, report, and deliver virtual education courses. Any individual or independent learning management system must also be designed and operated such that appropriate personnel from the district in which any student participating in any virtual education course is enrolled are able to utilize the virtual education program provider's learning management system to monitor student progress and participation and to collect participation data, as needed, for purposes of state-required reporting.

(c) Any virtual education provider shall collect in a learning management system and maintain in the district's permanent student information system or other Department-approved reporting system:

(i) Student participation rates based on the course-specific participation requirements approved by the Department, including equivalent attendance;

(ii) Course completion rates and information for each course;

(iii) Internal survey results if available; and,

(iv) Reports required by the Distance Education Grant (DEG) outlined in Section 11 of these rules, to include:
- (A) Total program costs;
- (B) Expenditure of all DEG Program funding in the Special Revenue Fund using the appropriate accounting codes in the WDE601 - Annual District Report;
- (C) Impact of the DEG Program on compliance with W.S. § 21-13-330; and,
- (D) Evaluation of the virtual education course(s) in addressing student needs.

(d) A district electing to use a Department-approved reporting system in lieu of a permanent student information system for purposes of collecting the information described in paragraph (c) of this section, must ensure that its reporting system includes all elements needed to satisfy Department-required data collections and enables compliance with all Federal, State, and local requirements regarding data collection, student data privacy, and data security.

(e) Data collection is ultimately the responsibility of the virtual education provider and each virtual education teacher who is the instructor of an active virtual education course.

(i) A part-time virtual education provider shall enable the district in which any virtual education student is enrolled to access the provider's LMS and shall establish through a course and services agreement any data or information that the district-assigned learning coach is responsible for recording. A district-assigned learning coach may delegate data collection and reporting to another district employee as appropriate.

(ii) A full-time virtual education provider shall enable the family-designated learning coach of any student enrolled in an active virtual education course to access the provider's LMS for purposes of recording student participation in the course and monitoring student progress.

(f) The Department shall:

(i) Monitor student virtual education enrollment and participation information;

(ii) Annually survey district superintendents concerning their virtual education learning needs and instructional availability;

(iii) Annually survey the virtual education program providers' administrators, instructors, and students concerning the quality and effectiveness of programming available through the Wyoming virtual education program;

(iv) Compile Department survey results and data on enrollment and participation;

(v) Provide a summary of virtual education course(s) available through the Wyoming virtual education program; and,

(vi) Present a compilation report on the information collected from virtual education program providers utilizing the DEG program.

206-41 Wyo. Code R. § 41-8

Amended, Eff. 4/24/2018.