Statutes, codes, and regulations
Wyoming Administrative Code
Agency 206 - Education, Dept. ofSubagency 0002 - General Agency, Board or Commission Rules
Chapter 38 - HATHAWAY SCHOLARSHIP PROGRAM
Section 38-20 - Payment to Institutions

206-38 Wyo. Code R. § 38-20

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Current through April 27, 2019
Section 38-20 - Payment to Institutions

(a) The Department shall make prepayments to institutions equal to 75% of the total amount that institution received the preceding semester. The Department shall certify to the state treasurer the amount to be paid to each eligible institution in time for the institutions to receive their fall semester prepayment by September 1 and their spring semester prepayment by January 15.

(b) Within thirty (30) days of the beginning of each semester, the community colleges shall submit to the Commission a list of students enrolled in the institutions who qualify for Hathaway Merit and Need-Based Scholarships and the amount for which they qualify.

(c) Within fourteen (14) days of receiving the last student data list from the community colleges, the Commission shall verify that no inappropriate duplication of students exists between the colleges, then shall submit to the Department a complete list of students and the amount each college is to receive for Hathaway Scholarship awards.

(d) Within forty-five (45) days of the beginning of each semester, the University of Wyoming shall provide to the Department a certified list of students enrolled at the University who qualify for Hathaway Merit and Need-Based Scholarships, and the amount for which they qualify.

(e) The lists submitted to the Department from the eligible institutions shall include the following data elements:

  • (i) Student name, birth date, and gender;
  • (ii) WISER ID;
  • (iii) Name of the institution;
  • (iv) Hathaway Scholarship category;
  • (v) Number of non-remedial credit hours enrolled;
  • (vi) Semester identifier; and
  • (vii) High school graduation year.

(f) Upon receiving the two student lists, the Department shall verify that there is no duplication of students between the community colleges and the University of Wyoming.

  • (i) The Department shall report any duplication of students to the institutions and the Commission. The institutions, in coordination with the Commission, shall research and resolve the problem, if any, and submit final lists back to the Department.
  • (ii) If it is determined a student is properly attending multiple eligible institutions, the Department shall award the entire Hathaway Scholarship for which the student qualifies to the eligible institution designated in the student's consortium agreement as the home institution.

(g) When the final lists are certified by the Department as accurate and approved, the Department shall certify to the state treasurer the balance of the amount due to each institution for the semester.

(h) Any prepayment that exceeds the amount actually due to the institution for any semester shall be calculated by the Department and deducted from the institution's next payment.

(i) Students receiving a Hathaway Scholarship for a summer or special term shall be included with the institution's next academic term calculations.

206-38 Wyo. Code R. § 38-20

Amended, Eff. 8/19/2015.

Amended, Eff. 9/10/2018.