(a) Occupational licensing boards may request licensee profiles from the Board provided the following are met: - (i) All requests shall be on a form provided by the Board and include the name and license number of the licensee;
- (ii) The purpose of the request, the date range requested, and the specific reasons for this request;
- (iii) The signature and mailing address of the authorized agent for the occupational licensing board;
- (iv) The request shall be mailed, emailed or faxed to the Board's office;
- (v) No licensee profile will be generated by the Board until the request is received. All profiles generated by the Board will be sent to the occupational licensing board and marked "confidential, to be opened by addressee only;" and
- (vi) A lengthy profile may be converted to a spreadsheet and provided electronically to an occupational licensing board.
(b) Pharmacists and practitioners may request patient profiles from the Board provided the following conditions are met for faxed paper requests: - (i) All paper requests must be submitted on a form provided by the Board and must be mailed or faxed;
- (ii) All paper requests must be signed with a manual or electronic signature by the pharmacist or practitioner requesting the information and include the business name/address of the pharmacist or practitioner;
- (iii) All paper requests must include the DEA registration number for the pharmacy or practitioner;
- (iv) All paper requests shall include the patient's name, date of birth and address;
- (v) All paper requests shall include a statement indicating a pharmacist/patient, or practitioner/patient relationship exists; and
- (vi) All profiles generated by the Board shall be faxed, emailed or mailed to the pharmacist or practitioner at their business address, and if mailed marked "confidential, to be opened by addressee only."
(c) Pharmacists, practitioners and their respective appointed delegates may request patient profiles from the Board provided the following conditions are met for electronic requests: - (i) The pharmacist or practitioner or their appointed delegate registers for access to the online system (WORx) using the online registration;
- (ii) All practitioner or pharmacist registrations shall attest that a pharmacist/patient, practitioner/patient relationship exists;
- (iii) All practitioner or pharmacist registrations shall attest that inappropriate access or disclosure of this information is a violation of Wyoming Law and may result in disciplinary action and/or revocation of database access privileges.
- (iv) The Board staff verifies current licensure, current WY Controlled Substance Registration and DEA number of the pharmacy or practitioner;
- (v) The Board staff activates the online access to enroll the practitioner/pharmacist;
- (iv) The practitioner or pharmacist-in-charge (PIC) determines the competency of their appointed delegates before allowing registration in WORx;
- (v) Practitioner appointed delegates shall be authorized agents of the practitioner:
- (A) A delegate registered under one practitioner may perform searches on behalf of other practitioners;
- (B) Each registered practitioner may appoint up to two (2) delegates;
- (C) The practitioner shall be responsible for the actions of their appointed delegates; and
- (D) The practitioner shall terminate the delegate's access in the WORx system when the appointment has ended.
- (vi) A PIC may appoint up to two (2) delegates per employed pharmacist, who are licensed pharmacy technicians or licensed pharmacy interns employed at the pharmacy:
- (A) A delegate registered under one PIC may perform searches on behalf of other pharmacists;
- (B) If the PIC changes at the pharmacy, the Board shall be notified and delegates re-appointed in the same time frame as the controlled substance inventory is completed for a change in PIC;
- (C) The PIC shall be responsible for the actions of their appointed delegates; and
- (D) The PIC shall terminate the delegate's access in the WORx system when the appointment has ended.
(d) The Board staff shall discontinue access to any pharmacist or practitioner or their appointed delegate whose license, DEA registration or WY Controlled Substance Registration has lapsed or been revoked or suspended.
(e) The Board staff shall discontinue access to any pharmacist or practitioner or their appointed delegate who fails to follow these regulations.
(f) Patients, their authorized agent, or in the case of a minor, the minor's parent or guardian may request a copy of the patient's profile from the Board office provided: - (i) All requests shall be made in person at the Board office. The patient requesting the profile or the authorized agent of the patient or parents or guardians of minors requesting a profile must have proof of identification acceptable to Board staff; and
- (ii) Any person making a request for a profile shall complete a form provided by the Board. Any profile generated by Board staff will be available at the Board office the same day of the request.
(g) Other entities as authorized in W.S. § 35-7-1060 may request a copy of the patient's profile from the Board office provided the following are met: - (i) All requests must be submitted on a form provided by the Board and must be mailed or faxed to the Board office;
- (ii) All requests must be signed by the requestor and include the business name and address;
- (iii) The purpose of the request, the date range requested, and the specific reasons for this request including investigation number, if applicable, must be included; and
- (iv) The requirements identified in W.S. § 35-7-1060(c)(ii) or (iv) must be met before the patient's profile is provided to the requestor or a copy of the patient's signed consent specifically stating permission for the requestor to access and review the profile must be provided by the requestor.
Amended, Eff. 12/11/2018.