(a) A prescription label or a written copy of a prescription order from another pharmacy may be issued for informational purposes only and shall not be considered to be a valid prescription order. A pharmacist who receives such a label or prescription order copy shall either contact the prescribing practitioner for authorization to dispense the prescription or, alternatively, shall comply with this section. - (i) A pharmacist, pharmacy technician or pharmacy intern shall transfer prescription order information for non-controlled substances upon the request of a patient. Transfer of prescription order information for the purpose of filling or refilling a prescription is subject to the following requirements:
- (A) The information is communicated verbally by one pharmacist or pharmacy intern to another pharmacist;
- (B) The information is sent to the receiving pharmacy via fax by a pharmacist, pharmacy intern, or pharmacy technician with the consent of the supervising pharmacist;
- (C) The information is electronically transferred between pharmacies by a pharmacist, pharmacy intern or pharmacy technician with the consent of the supervising pharmacist;
- (D) A pharmacy intern may receive a transferred prescription for non-controlled substances if the transfer is initiated by a pharmacist, not another pharmacy intern or pharmacy technician; or
- (E) Pharmacies electronically transferring information must satisfy all information requirements of a transferred prescription including those requirements in W.S. § 33-24-136.
- (ii) The transferring pharmacist, pharmacy technician or pharmacy intern shall:
- (A) Write the word "void" across the face of the original prescription order to make the order invalid or electronically document that the prescription has been voided; and
- (B) Record on the reverse side of the invalidated prescription order or electronic document:
- (II) The name of the receiving pharmacist;
- (III) The name of the receiving pharmacy;
- (IV) The telephone number of the receiving pharmacy; and
- (V) The date of the transfer.
- (iii) The pharmacist or pharmacy intern receiving the transferred prescription order information shall create a written or electronic record of the prescription, write the word "transfer" or a word of similar import on the face of the transferred prescription order or electronically document that the prescription has been transferred, and provide all information required by law or regulation to be on the prescription order, including:
- (A) The name of the patient, including the date of birth, if available;
- (B) The name of the prescribing practitioner and DEA number, if a controlled substance;
- (C) The date of issue of the original prescription order;
- (D) The date of the dispensing of the original prescription order, if any;
- (E) The number of refills authorized;
- (F) The number of valid refills remaining;
- (G) The date of the last refill of the original prescription order, if any;
- (H) The prescription order number from which the prescription order information was transferred, if any;
- (I) The name of the transferring pharmacist or pharmacy intern; and
- (J) The name and telephone number of the transferring pharmacy.
- (iv) The transferring pharmacy shall retain the original prescription order.
- (v) The receiving pharmacy shall retain the transferred prescription order.
- (vi) The pharmacist or pharmacy intern at the receiving pharmacy at the time of the dispensing of the transferred prescription shall inform the patient that the prescription order is now invalid at the pharmacy from which it was transferred.
- (vii) A transferring pharmacy shall comply with all requirements of this regulation, including invalidation of the prescription order and deactivation of the order in the computer.
- (viii) Nothing in this rule shall be deemed to permit the transfer of a prescription order for a Schedule II controlled substance.
- (ix) A prescription order for a controlled substance in Schedule III through V may be transferred only one time, that transfer being from the pharmacy where the prescription was originally filled. It shall not be further transferred by, or to, any other pharmacy. However, pharmacies electronically sharing a real-time, online database may transfer up to the maximum refills permitted by law and the practitioner's authorization.
- (x) The transfers of Schedules III, IV and V controlled substances are subject to the following requirements:
- (A) The transfer must be communicated directly between two licensed pharmacists;
- (B) The transferring pharmacist must do the following:
- (I) Write the word "VOID" on the face of the invalidated prescription; or for electronic prescriptions, information that the prescription has been transferred must be added to the prescription record;
- (II) Record on the reverse of the invalidated prescription the name, address and DEA registration number of the pharmacy to which it was transferred and the name of the pharmacist receiving the prescription information; for electronic prescriptions, such information must be added to the prescription record; and
- (III) Record the date of the transfer and the name of the pharmacist transferring the information.
- (C) For paper prescriptions and prescriptions received verbally, and reduced to writing or an electronic record by a pharmacist, the pharmacist receiving the transferred prescription information must write the word "transfer" on the face of the transferred prescription and reduce to writing or an electronic record all information required including:
- (I) Date of issuance of original prescription;
- (II) Original number of refills authorized on original prescription;
- (III) Date of original dispensing;
- (IV) Number of valid refills remaining and date(s) and locations of previous refills;
- (V) Pharmacy's name, address, DEA registration number and prescription number from which the prescription information was transferred;
- (VI) Name of pharmacist who transferred the prescription; and
- (VII) Pharmacy's name, address, DEA registration number and prescription number from which the prescription was originally filled.
- (D) For an electronic prescription being transferred electronically, the transferring pharmacist shall provide the receiving pharmacist with the following information in addition to the original electronic prescription data:
- (I) The date of the original dispensing;
- (II) The number of refills remaining and the date(s) and locations of previous refill(s);
- (III) The transferring pharmacy's name, address, DEA registration number and prescription number for each dispensing;
- (IV) The name of the pharmacist transferring the prescription; and
- (V) The name, address, DEA registration number and prescription number from the pharmacy that originally filled the prescription, if different.
- (E) The pharmacist receiving a transferred electronic prescription must create an electronic record for the prescription that includes the receiving pharmacist's name and all of the information transferred with the prescription under this chapter.
- (xi) The original and transferred prescription(s) of controlled substances in Schedules III, IV and V must be maintained for a period of two (2) years from the date of last dispensing.
- (xii) Pharmacies electronically accessing the same prescription record for controlled substances in Schedules III, IV and V must satisfy all information requirements of a manual mode for prescription transfer.
- (xiii) When a pharmacist receives a paper or verbal prescription indicating that the prescription was originally transmitted electronically to another pharmacy, the pharmacist must check with that pharmacy to determine whether the prescription was received and dispensed. If the pharmacy that received the original electronic prescription has not dispensed the prescription, that pharmacy must mark the electronic version as void or canceled. If the pharmacy that received the original electronic prescription dispensed the prescription, the pharmacy with the paper version must not dispense the paper prescription and must mark the prescription as void.
- (xiv) A prescription order for a non-controlled prescription drug may be transferred from one pharmacy to another pharmacy only so long as there are refills remaining and each pharmacy can establish that a valid refill existed at the time of dispensing.
- (xv) The original and transferred prescription(s) must be maintained for a period of two (2) years from the date of last dispensing.
Amended, Eff. 10/31/2017.
Amended, Eff. 12/19/2018.