Statutes, codes, and regulations
Wyoming Administrative Code
Agency 057 - Community College Commission, WyomingSubagency 0001 - General Agency, Board or Commission Rules
Chapter 2 - COMMISSION OPERATIONS
Section 2-9 - Information Practices

057-2 Wyo. Code R. § 2-9

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Current through April 27, 2019
Section 2-9 - Information Practices

(a) The community colleges shall comply with the Wyoming Public Records Act W.S. 16-4-201 through 16-4-205 and the Wyoming Open Meetings Act W.S. 16-4-401 through 16-4-408.

(b) Persons with a valid interest may request that the official custodian correct any erroneous, inaccurate or misleading information that is contained in a public record relating to them by supplementing the record with corrective material. No public records shall be physically altered, destroyed or removed except by order of the Commission.

(c) No commissioner or Commission employee shall release originals of public records from Commission files except by order of the Commission or a court of law, or as recommended by the WY Attorney General.

(d) For all public records for which the Commission is custodian, the Commission incorporates into these rules the Department of Administration & Information's chapter 2, section 4 rules for electronic public records and section 5 rules for non-electronic public records. The Commission makes the following findings:

  • (i) Incorporating the full text in the Commission's rules would be inefficient given the nature of the rules;
  • (ii) This rule does not include any later amendments or additions to the incorporated matter; and

(e) The official custodian shall not release mailing lists unless approved by the Commission.

(f) All public records maintained by the Commission shall be stored and retained according to retention schedules and policies of the Commission and the State Archives section of the Department of State Parks and Cultural Resources.

(g) All public records for which public inspection may be denied under the Wyoming Public Records Act shall be identified, stored and maintained by an appropriate means that indicates and preserves their confidentiality. An index sufficient to indicate their existence, general content, and confidential nature shall be maintained and available to the public.

(h) Pursuant to notification by the U.S. Department of Education's Family Policy Compliance Office on August 23, 1999, the Commission is identified as a state educational authority engaged in the audit or evaluation of federal and state supported education programs. As such, the community colleges may disclose personally identifiable, non-directory information to the Commission's MIS on a non-consensual basis as long as the Commission complies with FERPA requirements. The Commission shall maintain secure physical and electronic storage for personally identifiable information.

(j) The requirements of the U.S. Department of Education for security of data shall be followed under the restricted use data license for research involving the National Center for Education Statistics IPEDS database.

(k) The official custodian annually shall inform the appropriate state office of any new public records maintained by the Commission for which inspection may be denied under the Wyoming Public Records Act W.S. 16-4-201 through 16-4-205.

(m) The Commission shall also collect data from non-community college entities to support the data requirements of the AE and High School Equivalency Certification programs.

057-2 Wyo. Code R. § 2-9

Amended, Eff. 11/29/2016.

Amended, Eff. 11/21/2017.