Some change to the current utility relocation/ adjustment reimbursement procedures will be required in order to implement the provisions of W. S. 24-13-101 through 24-13-104 and the stipulations of this regulation. The following outlines the general responsibilities of the Department and those of the utility.
(a) The Department shall: - (i) Identify utility facility locations on plan sheets and cross-sections, prepare a summary that identifies anticipated conflicts between the utility facility and the proposed highway construction, indicate on the summary the percentage of reimbursement for each conflict area, and provide this information to each utility in sufficient quantity to begin their engineering.
- (ii) Request certification by the utility regarding their total amount of customer access lines or meters, as deemed necessary by the Department.
- (iii) Provide duplicate original utility relocation/ adjustment agreements for execution by the utility, set aside relocation/adjustment funds, and provide written authorization to start the physical relocation/adjustment work.
- (iv) Review final bills from the utility, verify material quantities, resolve billing questions, and authorize bills for payment.
- (v) Prepare Joint Occupancy Agreements when a utility facility previously located on private land is being incorporated or relocated into existing or proposed highway right-of-way as warranted or requested by the utility.
(b) The utility shall: - (i) Upon receipt of the plans, cross-sections, and summary of conflicts proceed with preliminary engineering based on a field review of the project site with the Department's engineer.
- (ii) Prepare and submit to the Department a relocation/adjustment cost estimate showing the major components of anticipated expenses including: labor, materials, equipment, overhead, engineering, construction supervision, replacement right-of-way, etc. The cost estimate shall be further broken down to separate the anticipated cost to be reimbursed as outlined in Section 4, Paragraph (c), of this regulation.
- (iii) The estimate shall show the anticipated credit for salvage, betterment, and expired service life. The expired service life credit shall apply to the relocation or adjustment of any utility facility segment that exceeds one mile in length, and shall be computed using the following formula:
"Expired service life of the replaced facility in years; divided by the total estimated service life of the replaced facility in years; the result multiplied by the original installed cost of the replaced facility; which equals the credit to be deducted from the total cost."
The estimated total life expectancy of a facility is the sum of the period of actual use and the period of expectant remaining service life.
The period of expectant remaining service life may be taken from the utility's records established through the use of age-life curves, or determined by the interested parties through field inspections, giving due consideration to the quality and frequency of maintenance.
- (iv) Prepare drawings showing the proposed relocation/adjustment of the facility for use by the Department's engineer and contractor to prevent damage to the facilities, and to become a permanent attachment to the relocation/adjustment agreement and/or joint occupancy agreement.
- (V) Prepare and submit a final bill in the same detail as the cost estimate showing the total actual expenses incurred as well as the total actual credits deducted from the project costs.
045-28 Wyo. Code R. § 28-5