To facilitate maintenance of state buildings, the following procedures shall be followed.
(a) GSD shall keep architectural, mechanical and electrical documentation for all state buildings. Agencies exempt from SBC oversight shall be asked to provide documentation to GSD. The documentation GSD shall keep for each state building shall include the following, a copy of which shall also be kept at each state building. - (i) Operations and maintenance manual.
- (ii) Architectural, mechanical, electrical and plumbing as-built drawings.
- (A) As-built drawings shall be promptly updated upon changes in the structural, mechanical, electrical or plumbing systems.
- (iii) Copies of all building documentation received by GSD shall be archived with the Department of Commerce, Archives and Records Management Section.
(b) Corrective maintenance problems shall be reported and logged promptly by the maintenance section through the use of a computerized maintenance management system. - (i) The system shall be used by GSD to log and report problems. A log for all maintenance requests shall be maintained, indicating the date of the request was made and the date of completion.
- (A) The system shall be used to record maintenance time, costs and nature of repair.
- (B) All maintenance requests shall be regularly reviewed and acted upon in a timely manner.
- (C) A priority system for corrective maintenance shall be established so that maintenance work is accomplished in an orderly and systematic manner.
(c) Preventive Maintenance. GSD and other agencies responsible for building management shall implement computerized preventive maintenance scheduling and equipment data bases. - (i) All major equipment shall be on a preventive maintenance schedule.
(d) Indoor Air Quality and Energy Management. Indoor air quality shall meet or exceed OSHA and State of Wyoming requirements. - (i) HVAC (Heating, Ventilation and Air Conditioning) equipment data shall be recorded daily. Daily data recordings shall be reviewed annually to determine causes in variations and necessary corrections to prevent possible system damage/failure.
- (ii) All utility costs (gas, electric, water, sewer, sanitation, etc.) for all buildings may be requested by GSD for analysis.
- (iii) An energy management audit shall be conducted at least every five years either by an outside energy service company or by qualified in-house personnel. Based on the energy management audit, energy conservation measures may be budgeted for, implemented and savings documented.
(e) Building inspections. Buildings shall receive maintenance inspections annually. Maintenance inspections shall include heating, ventilation and air conditioning filter condition; mechanical room cleanliness and condition; building condition; ADA compliance; level of performance of janitorial service and condition of the grounds. - (i) Buildings shall be inspected and evaluated at least every 5 years by an Architect/ Engineer (A/E) or by qualified in-house personnel to determine structural and infrastructural maintenance and preventive maintenance needs. Inspection, evaluation and recommendations shall be documented. Inspection, evaluation, and recommendation documents shall be submitted to GSD.
- (A) Structural inspection and evaluation shall include: interior and exterior painting, foundations, walls, carpeting, windows, roofs, doors, ADA and OSHA compliance, brick work, landscaping, sidewalks, structural integrity and exterior surface cleanliness.
- (B) Mechanical and electrical inspection and evaluation shall include HVAC systems, plumbing systems, security and fire prevention and warning systems, and electrical distribution systems.
(f) GSD Maintenance Management Services. GSD may provide certain maintenance management, energy management and preventive maintenance services to agencies at cost. The services available include, but are not limited to: - (i) Equipment data base collection and management.
- (ii) Maintenance Management consulting.
- (iii) Provision of, installation of and training on maintenance management and preventive maintenance software.
- (iv) Maintenance audits of facilities.
- (v) Development and administration of preventive maintenance programs.
006-10 Wyo. Code R. § 10-1