Wis. Admin. Code Public Service Commission PSC 113.0614

Current through October 28, 2024

Section PSC 113.0614 - Preservation of records

A utility shall preserve the following records in a readable format and keep them available for inspection by the commission for the periods indicated. The list is not a complete list of all types of utility records.

Description of Records	Period to be Retained
(1) Maps showing the location and physical characteristics of existing facilities	Perpetually
(2) Engineering records in connection with construction projects if construction of projects results wholly or in part	Until record is superseded or 6 years after plant is retired
Production Records:
(3) Station and system generation records	Permanently
(4) All other records taken in the plant	6 years
Operating Records:
(5) Load dispatcher data	6 years
(6) Interruption records	6 years
(7) Meter test records	Until the information in the meter test
Note that if meter test records are being used as meter history records under PSC 113.0919(2) (b), the meter test records must be preserved for the time period required for meter history records.	record is entered in the meter history record and the meter is tested again
(8) Meter history records	Life of meter plus 6 years
(9) Annual meter accuracy summary	6 years
(10) Voltmeter records	2 years or until replaced by more recent records
(11) All other records of operation	6 years
Equipment Records:
(12) Must be placed in mortality study before destroying	Life of equipment
Customers' Records:
(13) Inspection of customers' premises	6 years
(14) Customers' complaint record	6 years after complaint is resolved
(15) Meter reading records used for billing	6 years
(16) Billing record	6 years
(17) Customer deposits	6 years after refund
(18) Filed rates and rules	Permanently

CR Register, July, 2000, No. 535, eff. 8-1-00.

Amended by, CR 13-033: am. Register July 2015 No. 715, eff.8/1/2015.

Amended by, correction in (Note) made under s. 13.92(4) (b) 7, Stats., Register June 2017 No. 738, eff. 7/1/2017.

See also Investigation to Consider Proposed Changes to Records Retention Requirements for Electric, Gas and Water Utilities adopted by the commission in docket 5-US-114, December 12, 2006, as amended March 19, 2009, for a more comprehensive listing of retention periods of specific records.