Wis. Admin. Code Pharmacy Examining Board Phar 7.04

Current through October 28, 2024

Section Phar 7.04 - Transferring prescription order information

(1) GENERAL REQUIREMENTS.

(a) A transfer of prescription order information between pharmacies licensed in this state or another state, for the purpose of original or refill dispensing of non-controlled substances and refills of controlled substances, may occur if all of the following conditions are satisfied:

1. The transfer of prescription order information is communicated in one of the following ways:

a. Verbal communication between two pharmacists.

b. Electronically or by facsimile machine between the two pharmacies.

2. A transfer of prescription information verbally shall be reduced to writing or entered into a computer system under s. Phar 7.11 (2) and the prescription record shall indicate the pharmacist responsible for the accuracy of the prescription information.

(b) A pharmacist shall transfer a prescription upon patient request pursuant to this section.

(2) NON-CONTROLLED SUBSTANCES. The transfer of prescription order information for non-controlled substances for the purposes of original or refill dispensing is permissible pursuant to the following requirements:

(a) The prescription record of the transferred prescription shall include the following information:

1. The word "VOID" is written on the face of the invalidated prescription order or recorded in a similar manner to "VOID" on a prescription order in a computer system meeting the requirements of s. Phar 7.11 (2) (a).

2. The name and address of the pharmacy to which it was transferred, the date and the first and last name of the pharmacist transferring the information are recorded on the invalidated prescription order or in a computer system meeting the requirements s. Phar 7.11 (2) (a).

(b) Unless a computer system meeting the requirements in sub. (4) is used, the transferred prescription order information shall include the following:

1. The word "TRANSFER" on the face of the transferred prescription order or recorded in a similar manner in a computer system.

2. The first and last name and address of the patient, the first and last name and address of the prescribing practitioner.

3. Name, strength, form and quantity of the drug product or device prescribed and the directions for use.

4. The date of issuance of the original prescription order, the original prescription order number, the original number of refills authorized on the original prescription order and the date of original dispensing if the prescription order has previously been dispensed.

5. The number of valid refills or total quantity remaining and the date of the last refill.

6. The pharmacy's name and address from which the prescription order information was transferred.

7. The first and last name of the pharmacist transferring and receiving the prescription order information.

(3) CONTROLLED SUBSTANCES. The transfer of original prescription information for a controlled substance listed in Schedule III - V shall meet the following requirements:

(a) The transfer of prescription order information is permissible only on a one-time basis. Pharmacies electronically sharing a computer system meeting the requirements of sub. (4) may transfer up to the maximum refills permitted by law and the prescriber's authorization.

(b) Notwithstanding sub. (1) (a), the transfer shall be communicated directly between 2 licensed pharmacists.

(c) The transferring pharmacist shall do all of the following:

1. Write the word "VOID" on the face of the invalidated prescription. For electronic prescriptions, information that the prescription has been transferred shall be added to the prescription record.

2. Record on the reverse of the invalidated prescription or in the electronic prescription record all of the following:

a. Name, address and DEA registration number of the pharmacy to which it was transferred.

b. The first and last name of the pharmacist receiving the prescription order.

3. Record the date of the transfer.

4. Record the first and last name of the pharmacist transferring the information.

(d) For paper prescriptions and prescriptions received verbally and reduced to writing by the pharmacist, the pharmacist receiving the transferred prescription information shall write the word "TRANSFER" on the face of the transferred prescription and reduce to writing all information required to be on the prescription, including all of the following:

1. Date of issuance of the original prescription order.

2. Original number of refills authorized on the original prescription order.

3. Date of original dispensing.

4. Number of valid refills remaining and the dates and locations of previous refills.

5. Pharmacy's name, address, DEA registration number, and prescription number from which the prescription information was transferred.

6. First and last name of the pharmacist making the transfer.

7. Pharmacy's name, address, DEA registration number, and prescription number from which the prescription was originally filled.

(e) For electronic prescriptions being transferred electronically, the transferring pharmacist shall provide the receiving pharmacist with the original electronic prescription data and all of the following:

1. The date of the original dispensing.

2. The number of refills remaining and the dates and locations of previous refills.

3. The transferring pharmacy's name, address, DEA registration number, and prescription number for each dispensing.

4. The first and last name of the pharmacist transferring the prescription.

5. The name, address, DEA registration number, and prescription number from the pharmacy that originally filled the prescription, if different.

(4) USE OF SHARED COMPUTER SYSTEM. A shared computer system used for transferring prescription order information shall, in addition to meeting the requirements of s. Phar 7.11 (2) (a), contain a shared real time electronic file database with a complete record of all prescriptions filled and dispensed.

Wis. Admin. Code Pharmacy Examining Board Phar 7.04

Adopted by, CR 19-145: cr. Register December 2020 No. 780, eff. 1-1-21; correction in (3) (d) (intro.) made under s. 35.17, Stats., Register December 2020 No. 780, eff. 1/1/2021

Amended by, correction in (3) (d) (intro.) made under s. 35.17, Stats., Register December 2020 No. 780; CR 21-074: am. (3) (intro.) Register June 2023 No. 810, eff. 7/1/2023