Section NR 193.18 - Grant payments The department may make payments to the grantee, including advance payments, escrow payments and reimbursements, in the following manner:
(1) Grants awarded under this chapter are generally administered on a reimbursement basis. A grantee shall incur and pay all costs and invoiced work completed before requesting a partial or final payment from the department. A grantee shall submit to the department a request for reimbursement on forms designated by the department at a frequency determined by the department and specified in the grant agreement.(2) The department may distribute one grant advance, with a maximum amount determined per subprogram using the percentage identified in Table 1 under s. NR 193.05. The grantee may request a grant advance at the same time the grantee returns a signed grant agreement to the department.(3) The department may only reimburse for eligible project costs incurred during the grant period, except when otherwise approved by the department in writing. For management grants, land acquisition grants notwithstanding, a grantee may request one partial payment per year. The total of all partial payments issued by the department may not exceed 90% of the total grant award. Education and Planning grants are not eligible for partial payments. Table 2 under sub. (5) summarizes partial payments by grant program. A request for partial payment shall be submitted along with a progress report detailing activities that have taken place during the time period for which the grantee is seeking reimbursement and is subject to approval by the department.(4) A request for final payment shall be submitted no later than 6 months after the end of the grant period. Final payment requests shall be accompanied by a final report detailing activities that have taken place during the entire project period and documentation for the costs being claimed. The final payment may not be issued by the department until final costs have been reviewed, final reports have been approved, required audits have been completed successfully, and the department has made a determination that the grant agreement has been satisfactorily fulfilled.(5) All project costs are subject to a post-audit process that may take place after partial and final payments are issued by the department. If a determination is made that payments were made in error, the grantee may be required to make a repayment to the department. TABLE 2
Surface Water Grant Program Payment Table
This table summarizes eligibility for partial payments, the maximum frequency of payments, the maximum number of partial payments allowed during the life of the grant, and the percentage of the grant award that is required to be retained for final payment for each subprogram under this chapter. |
Grant Category | Grant Type | Partial Payments Allowed | Frequency of Partial Payments | Maximum Number of Partial Payments | Percentage of Grant Award Retained for Final Payment |
Education and Planning Grants | All Education and Planning Grants | No | Not applicable | Not applicable | 25% |
Management Grants | Lake & River Fee Simple Land and Easement Acquisition | No | Not applicable | Not applicable | Remaining associated costs |
Wetland Restoration Incentives | No | Not applicable | Not applicable | 0% |
All other Management Grants | Yes | 1 per year | 4 | 10% |
Wis. Admin. Code Department of Natural Resources NR 193.18
Adopted by, CR 19-078: cr. Register May 2020 No. 773, eff. 6-1-20; correction in (2) made under s. 35.17, Stats., Register May 2020 No. 773, eff. 6/1/2020