Current through October 28, 2024
Section DHS 68.04 - Selection and reporting responsibilities of administering agencies(1) ADMINISTRATION BY COUNTY AGENCY OR TRIBE. (a)Letter of intent. A county board or tribal government may apply to serve as the administering agency by submitting to the department an initial letter of intent that includes all of the following: 1. A signed statement indicating intent to administer the program.2. The name and contact information for the responsible contact person.3. A description of the program and services related to dementia that will be provided.4. A description and contact information for any service provider contracted with to provide the program and services described in subd. 3.5. An estimate of the number of households and residents of residential facilities to be served over the next calendar year.6. The maximum amount payable in a calendar year to or on behalf of any person participating in the program and services described in subd. 3.7. A description of the waiting list policy.8. Any other information relating to the program's knowledge of dementia, ability to manage supportive service programs, and its experience in assessing and meeting the needs of persons with dementia and their caregivers.(b)Exemption. The following are not required to submit letters of intent under par. (a): 1. A county board or tribal government that submitted a letter of intent prior to the effective date of this chapter and that served as the administering agency each year following approval by the department.2. A county board, tribal government, or private nonprofit organization that submits an initial letter of intent to the department, receives approval by the department to serve as the administering agency, and continues to serve as the administering agency each year following approval.(2) ADMINISTRATION BY PRIVATE NONPROFIT ORGANIZATION.(a) The department shall solicit letters of intent from private nonprofit organizations, and may approve one or more private nonprofit organizations to administer the program for the following calendar year, if any of the following occur: 1. Neither a county agency nor a tribal government submits a letter of intent under sub. (1). 2. Both the county agency and tribal government notify the department that they do not intend to administer the program for the following calendar year.3. The department denies approval to administer the program for the following calendar year to the county agency and tribal government that submitted letters of intent under sub. (1) (a) or were exempt from submitting a letter of intent under sub. (1) (b). (b) A private nonprofit organization may apply to administer the program under par. (a) by submitting to the department an initial letter of intent, as provided in sub. (1) (a).(3) DEPARTMENT SELECTION AND APPROVAL.(a) The department may approve county board, tribal government, or private nonprofit organization to serve as the administering agency as provided in this section, if it determines that the county board, tribal government, or private nonprofit organization is able to administer the program as required under this chapter.(b) The department may deny approval of a county board, tribal government, or private nonprofit organization to serve as the administering agency for the following calendar year if it determines that the information provided in the letter of intent is incomplete or inaccurate, or the county board, tribal government, or private nonprofit organization is unable to adequately administer the program as provided under this chapter.(4) CHANGE OF ADMINISTERING AGENCY. If a county board or tribal government that is not serving as the administering agency for the program submits a letter of intent to participate under this section, the private nonprofit organization selected by the department to administer the program shall continue to serve as the administering agency for the remainder of the calendar year.(5) NOTIFICATION TO THE DEPARTMENT OF CHANGES. Pursuant to s. 46.87(7), Stats., the county board or tribal government or the private nonprofit organization selected under sub. (3) to serve as the administering agency for the program shall notify the department in writing within 15 working days after any of the following occurs: (a) The county board or tribal government designates a new agency.(b) The administering agency decides to terminate participation in the program.(c) The administering agency decides to make a change in the program or services which would result in a substantial difference from the description of the county's program and services contained in the letter of intent or budget most recently submitted to the department. The administering agency shall notify the department when it does any of the following:1. Contracts with a service provider to develop a new program or expand services.2. Discontinues providing, purchasing, or making payments for goods and services under one or more categories listed in s. DHS 68.06(2) (b).3. Changes its waiting list policy.4. Establishes a maximum payment of less than $4,000 in a calendar year for each person with dementia who is participating in the program.5. Changes the agency it contracts with to provide goods and services under any of the categories listed under s. DHS 68.06(2) (b).(6) NOTICE TO PARTICIPANTS OF CHANGES. The administering agency shall notify each affected caregiver in writing of any change identified under sub. (5) (b) or (c) 2. or 5. at least 10 working days prior to implementing that change.(7) RECORDS AND REPORTS. The administering agency shall maintain program records and submit reports as required by the department.Wis. Admin. Code Department of Health Services DHS 68.04
Cr. Register, March, 1989, No. 399, eff. 4-1-89; am. (1), Register, October, 2000, No. 538, eff. 11-1-00; correction in (1) (b) made under s. 13.92(4) (b) 7, Stats., Register November 2008 No. 635.Amended by, CR 17-032: r. and recr. (1) to (3), am. (4), (5) (intro.), (a), (b), (c) (intro.), 1. to 4. Register June 2018 No. 750, eff. 7-1-18; correction in (2) (a) 3., (b), (5) made under s. 35.17, Stats., Register June 2018 No. 750, eff. 7/1/2018