Section DFI-CCS 4.02 - Document indexing and other procedures before archiving When a document is received, the following shall occur:
(1) DATE AND TIME STAMP. The date and time of receipt, to be permanently associated with the record maintained for a UCC document in the UCC information management system, shall be entered at the earliest possible time.(2) CASH MANAGEMENT. Transactions necessary to the payment of the filing fee shall be performed.(3) DOCUMENT REVIEW. (a)Filing office determination. The filing office shall determine whether a ground exists to refuse the document under s. DFI-CCS 2.03.(b)File identification. If there is no ground for refusal of the document, the document shall be filed, and a unique identification number and the filing date shall be permanently associated with the record of the document maintained in the UCC information management system. The sequence of the identification number shall not be an indication of the order in which the document was received.(c)Correspondence. If there is ground for refusal of the document, notification of refusal to accept the document shall be prepared as provided in s. DFI-CCS 2.05. If there is no ground for refusal of the document, an acknowledgment of filing shall be prepared as provided in s. DFI-CCS 2.06. The response shall include the UCC document filed as well as the information required by s. DFI-CCS 2.05 or 2.06.(4) DATA ENTRY. Data entry and indexing functions shall be performed as described in this chapter. Only characters that appear on a standard computer keyboard shall be entered into the data information system index.Wis. Admin. Code Department of Financial Institutions DFI-CCS 4.02
Adopted by, CR 01-122: cr. Register February 2002 No. 554, eff 3-1-02; CR 23-026: am. (3) (c) Register February 2024 No. 818, eff. 3/1/2024