Section DCF 37.03 - Information to be provided to an out-of-home care provider by the placing agency(1)Before a prospective out-of-home care provider agrees to placement of a child, the placing agency shall do all of the following: (a) Gather all available information about the child and the child's family that is required under sub. (4).(b) Enter the information on the forms under sub. (4) or attach another document that contains the information to the appropriate form.(c) Provide the forms prescribed under sub. (4) and any attached documents to the prospective out-of-home care provider.(2)(a) The placing agency shall make a reasonable attempt to gather information required under sub. (4) that was not available to the placing agency when the agency provided the forms to the prospective out-of-home care provider. The placing agency shall provide the out-of-home care provider with information it receives after providing the forms to the out-of-home care provider, as follows: 1. For information required under sub. (4) (a) to (h), as soon as possible, but no later than 2 days after the date that the child is placed with the out-of-home care provider.2. For information required under sub. (4) (i) to (o), as soon as possible, but no later than 7 days after the date that the child is placed with the out-of-home care provider, except the placing agency shall provide information that the agency determines is of critical importance to the health, safety, or welfare of the child or the out-of-home care provider to the out-of-home care provider no later than 2 days after receiving the information.(b) If the placing agency receives information required under sub. (4) after the deadlines in par. (a) have passed, the agency shall provide the information to the out-of-home care provider as soon as possible, but no later than 7 days after the date that the agency receives the information, except the agency shall provide information it determines is of critical importance to the health, safety, or welfare of the child or the out-of-home care provider no later than 2 days after receiving the information. (3) Notwithstanding subs. (1) and (2), the placing agency may not provide a prospective or actual out-of-home care provider with information regarding the child or the child's family that is an allegation unless the placing agency determines that, if substantiated, the allegation would have a significant impact on the success of the placement and related services or on the health, safety, or welfare of the child, the out-of-home care provider, others in the out-of-home care provider's home or facility, or the community. If the placing agency informs the out-of-home care provider of an allegation about the child or the child's family, the agency shall record the allegation in the child's case record and shall include the justification for providing the information. (4) A placing agency shall use forms prescribed by the department to provide information about the child and the child's family to a prospective or actual out-of-home care provider under this section. The forms shall include requests for all of the following information: (a) Child information, including the child's name, date of birth, physical characteristics, tribal affiliation, the spiritual or religious affiliation of the child or family, and the date the child is placed in out-of-home care.(b) Parent or guardian contact information.(c) Significant contact information, including agency contacts, emergency contact person, persons who are allowed to have contact with the child, prohibited contacts and visitors, and sibling information.(d) Medical information, including providers, health insurance coverage, medications, scheduled medical or mental health appointments, and immunization record.(e) Information on the school or child care that the child currently attends or most recently attended and the child's educational programming.(f) Life functioning, including formula or feeding restrictions, special medical equipment, allergies, therapeutic exercises, and activity restrictions.(g) Considerations for making reasonable and prudent parenting decisions.(h) Any additional information critical to the care of the child.(j) Contact information for the child's guardian ad litem and legal counsel.(k) Placement history, permanence goal, and concurrent permanence goal. (l) Information on the well-being of the child, including the child's trauma history and developmental, medical, cultural, emotional, behavioral, and educational needs.(m) Qualifications or needs of the out-of-home care provider.(n) A list of important documents and records regarding the child that have been given to the out-of-home care provider.(o) A plan for managing challenging behaviors, including a list of the child's behaviors that may lead to health or safety concerns, warning signs of escalating behaviors, steps to take in response to those escalations, and the agency's reporting requirements.Wis. Admin. Code Department of Children and Families DCF 37.03
Cr. Register, February, 1995, No. 470, eff. 3-1-95; correction made under s. 13.93(2m) (b) 6, Stats., Register, May, 2001, No. 545; corrections in (6) and (11) made under s. 13.92(4) (b) 6 and 7., Stats., Register November 2008 No. 635; CR 10-148: am. (9), (10) Register August 2011 No. 668, eff. 9-1-11.Amended by, CR 15-098: cr. Register June 2016 No. 726, eff. 7-1-16; correction in (2) (a) 1. made under s. 35.17, Stats., Register June 2016 No. 726, eff. 7/1/2016Information required under pars. (a) to (h) is entered on Form DCF-F-872A-E, Information for Out-of-Home Care Providers, Part A. Information required under pars. (i) to (o) is entered on Form DCF-F-872B-E, Information for Out-of-Home Care Providers, Part B. Both forms are available in the forms section of the department website at http://dcf.wisconsin.gov or by writing the Division of Safety and Permanence, P.O. Box 8916, Madison, WI 53708-8916.