Section ATCP 78.16 - Camps serving rental groups(1) WRITTEN AGREEMENT. (a)Signed. A written use agreement shall be signed by both authorized representatives of the camp and the rental group. Pf(b)Designated responsibilities. The written use agreement shall clearly identify the responsibilities of the camp and the rental group. Pf(c)Agreement contents. When the rental group provides specific services, the written use agreement shall indicate how the rental group will meet the minimum requirements pursuant to this chapter including the following: 1. Food service requirements pursuant to s. ATCP 78.23. Pf2. Health services staff requirements pursuant to s. ATCP 78.27. Pf3. Health services staff required certifications pursuant to s. ATCP 78.27 (2). Pf4. Responsibility for collecting a camper and camp staff health history as required pursuant to s. ATCP 78.27 (1) (d) and (e). Pf5. Documentation of medication and treatment for campers and staff as required pursuant to s. ATCP 78.27 (5) (b). Pf6. Camp vehicle requirements pursuant to s. ATCP 78.27 (1) (c). Pf7. Specialized program activities and required certifications pursuant to s. ATCP 78.26 (3). Pf8. Adult staff to camper ratio requirements pursuant to s. ATCP 78.25. Pf9. Confirmation that background checks have been done on all staff as required pursuant to s. ATCP 78.26 (1). Pf10. Camper sexual abuse prevention training has been provided as required pursuant to s. ATCP 78.26 (5) (c). Pf11. Primitive camping requirements for water and waste are provided as required pursuant to s. ATCP 78.32. Pf12. The rental group has been informed of the reporting requirements for death, injury or illness to the department or its agent as required pursuant to s. ATCP 78.29. Pf(d)Validation of written use agreement requirements. The camp operator shall retain copies of form templates and certifications for validating par. (c), in the written agreement or provide a written statement with the reviewer's name or initials that provisions pursuant to par. (c), have been reviewed and validated.(2) RECORD RETENTION. (a)Agreement retention time. The written use agreements shall be retained for a minimum of 3 years by the camp. Pf(b)Contact information retention time. The camp shall maintain the rental group contact information for a minimum of 3 calendar years. Pf(c)Medication and treatment record retention time. The rental group, if providing health supervision, shall maintain all camper medication and treatment records for a minimum of 3 calendar years and make the records available upon request to the department or its agent within 2 business days of the request. Pf(d)Camp register retention time. The rental group shall keep a register and a method of tracking individuals entering and leaving the camp during operation, as required pursuant to s. ATCP 78.28, and make the register and tracking document available upon request to the department or agent within 2 business days of the request. PfWis. Admin. Code Department of Agriculture, Trade and Consumer Protection ATCP 78.16
Renumbered from DHS 175.16 Register June 2016 No. 726 ; correction in (1) (a), (2), (4) (a) 5. made under s. 13.92(4) (b) 7, Stats., Register June 2016 No. 726 ; correction in (4) (a) 4. made under s. 35.17, Stats., Register June 2016 No. 726, eff. 7/1/2016Adopted by, CR 21-109: cr. Register June 2023 No. 810, eff. 9-24-23; correction in (1) (c) (intro.) made under s. 35.17, Stats., Register June 2023 No. 810, eff. 9/24/2023This section is created eff. 9-24-23 by CR 21-109.