Section ATCP 65.44 - Dairy plant records(1) MANDATORY RECORDS. A dairy plant operator, including a milk contractor that submits a milk producer license application on behalf of a milk producer and thereby certifies that the milk producer's dairy farm and milking operations comply with applicable requirements under this chapter, shall keep all of the following records, as applicable to their operation, and shall retain those records for the period of time specified under this subsection:(a) Records related to milk receipts and producer payrolls, as required by s. ATCP 100.32(1). Records under this paragraph shall include milk collection records received from bulk milk weighers and samplers under s. ATCP 82.10(10). Records under this paragraph shall be retained for at least 3 years.(b) Records of all dairy product ingredients received at the dairy plant, including the sources from which the ingredients were received. Records under this paragraph shall be retained for at least two years.(c) Daily records of all finished products produced at the dairy plant. Records under this paragraph shall be retained for at least one year.(d) Records of all milk quality tests and sediment tests conducted on milk shipments received by the dairy plant operator, including but not limited to tests required under subch. V. Records under this paragraph shall be retained for at least 2 years.(e) Records of all in-plant tests, performed by a dairy plant operator on milk and dairy products held or processed by the dairy plant operator, to determine bacterial counts or identify possible adulteration of that milk or those dairy products. Records under this paragraph shall be retained for at least 2 years.(f) Records of private water supply tests, if any, conducted under s. ATCP 65.24(8). Records under this paragraph shall be retained for at least 2 years.(g) Cleaning and sanitizing records for all C-I-P systems, as required under s. ATCP 65.30(2) (b). Records under this paragraph shall be retained for at least 2 years. Records may be stored in electronic form, with or without hard copy printouts, if the electronic records are readily accessible by a division representative.(h) A record of every calibration, daily performance check, daily reference check, and hourly reference check performed on a milkfat or protein testing device, as required by s. ATCP 65.86(3) (j). Records under this paragraph shall be retained for at least one year.(i) Pasteurization records required under s. ATCP 65.66. Records under this paragraph shall be retained for at least 2 years.(j) Cleaning and sanitizing records for bulk milk tankers cleaned and sanitized at a dairy plant, as required under s. ATCP 82.08(4). Records under this paragraph shall be retained for at least 15 days.(k) Temperature monitoring records made by the dairy plant operator, including records of dairy product temperatures, storage temperatures, and processing temperatures. Records under this paragraph shall be retained for at least 2 years. (L) Inventory control records for vitamin fortification of fluid milk products, including vitamins used and the quantity of fortified fluid milk products produced. Records under this paragraph shall be retained for at least 2 years.(m) Vitamin assay test results conducted on fortified dairy products under s. ATCP 65.74(4). Records under this paragraph shall be retained for at least 2 years.(n) Cleaning and sanitizing records required under s. ATCP 65.28(7) (g). Records under this paragraph shall be retained for at least 2 years.(o) Bills of lading or other shipping documents relating to the bulk shipment of dairy products from the dairy plant to another dairy plant, or to the dairy plant from another dairy plant. The dairy plant operator shall retain each shipping document for at least 3 years. Each shipping document shall include all of the following information: 1. The name, address, and license number of the dairy plant from which the shipment originates. If the dairy product is a grade A dairy product, the shipping document shall also include the dairy plant shipper identification number assigned under the PMO.2. If grade A milk or dairy product was shipped in a bulk milk tanker, the bulk milk tanker grade A permit identification number, assigned under ch. ATCP 82 or the PMO, and the seal number on the bulk milk tanker inlet, outlet, wash connections, and vents.3. The name of the dairy product shipped.4. The weight of the dairy product shipped.5. The temperature of the dairy product when loaded for shipment.7. The name of the dairy regulatory agency at the shipment point of origin.8. Whether the dairy product was raw, pasteurized, or treated with heat to an extent less than pasteurization.(p) Milk producer affidavits certifying that the milk producers do not use bovine somatotropin, as required under s. ATCP 83.02(5) and (7).(2) ACCESSIBILITY OF RECORDS; ELECTRONIC RECORDS. Records under sub. (1) shall be kept at the dairy plant or, for records kept by a milk contractor that submits a milk producer license application on behalf of a milk producer and thereby certifies that the milk producer's dairy farm and milking operations comply with applicable requirements under this chapter, at the milk contractor's business location, and shall be made available to the division for inspection and copying upon request. Records may be kept in electronic form, with or without hard copy printouts, if the electronic records are readily accessible to a division representative and comply with the applicable provision of Appendix H, sections IV and V of the PMO. Wis. Admin. Code Department of Agriculture, Trade and Consumer Protection § ATCP 65.44
Adopted by, CR 14-073: cr. Register August 2016 No. 728, eff. 9-1-16; correction in (1) (h) made under s. 13.92(4) (b) 7, Stats., and correction in (1) (p) made under s. 35.17, Stats., Register August 2016 No. 728, eff. 9/1/2016