Section Adm 92.20 - Relocation fileAn agency shall maintain a current individual property acquisition and individual relocation case file. The file shall be retained for inspection by the department for a minimum of 3 years following completion of a project or a final relocation payment, whichever is later.
(1) PROPERTY ACQUISITION FILE. An individual property acquisition file shall contain:(a) The name and address of a property owner and the address or other legal description of an acquired property;(b) Evidence that the property owner was given a pamphlet entitled,"Your Rights as a Landowner under Wisconsin Eminent Domain Law,"and the date given;(c) A copy of written notices under this chapter or otherwise given to a displaced person;(d) A copy of appraisal reports or documents on which a determination of just compensation is based;(e) A copy of the written offer to purchase and the date of initiation of negotiations to acquire a property;(f) A copy of a purchase agreement, deed, declaration of taking, waiver or related document involving conveyance of the property;(h) Evidence that a property owner was paid for the purchase price and expenses incurred incidental to transfer of the property as specified under s. 32.195, Stats.(2) INDIVIDUAL RELOCATION CASE FILE. An agency shall develop and maintain an individual case file for a displaced person beginning with information obtained in the initial interview. An individual relocation case file shall include the following: (a) Name, on-site address and phone number, date of displacement, replacement address and phone number, and if a tenant or an owner, before and after relocation;(b) The age and sex of dependent household members, the average monthly income of adult household members and the monthly housing cost of an acquired and replacement dwelling;(c) A description of the business or farm operation being conducted, whether a displaced person relocated or discontinued, and the average monthly cost of the acquired and replacement facilities;(d) A description of a dwelling, habitable space, number of rooms and bedrooms, and the type of construction;(e) A description of relocation needs and preferences;(f) Evidence that a displaced person received a pamphlet entitled,"Wisconsin Relocation Rights," and the date received;(g) A copy of a written notice as specified under this chapter or otherwise given to a displaced person;(h) Relocation service and assistance provided and the date;(i) Referral to a replacement dwelling, business or farm operation, including the date, address, and sale or rental price;(j) A copy of an occupancy agreement for the period after acquisition;(k) A copy of a replacement property inspection document with the inspection date, description of a property and its condition; (L) Type and amount of each relocation payment made;(m) A copy of a relocation claim and supporting documentation and related documents for determining eligibility for or an amount of a payment, evidence of payment, and correspondence relating to a claim;(n) A copy of an appeal and an explanation of the action taken to resolve the appeal, and the final determination;(o) A copy of individual relocation case reports or other correspondence with the department;(p) The agency representative who provided relocation assistance.(3) RECORDS AVAILABLE FOR INSPECTION. Property acquisition and relocation records shall be available for inspection by the department, and any person as specified under the Wisconsin Open Records Law, ss. 19.31 to 19.39, Stats.Wis. Admin. Code Department of Administration § Adm 92.20
Cr. Register, March, 1986, No. 363, eff. 4-1-86.