Section Adm 20.10 - Performance reporting(1) Upon award of the construction contracts and upon completion of the construction phase, and at any other time deemed necessary, department staff members involved in specific phases of the work will submit independent written evaluations of the architect's/engineer's performance of the professional service to the department's representative who is responsible for the general supervision of project implementation. Similar performance evaluations shall be completed on the consultant(s) of the architect/engineer.(2) Individual performance evaluation reports shall be based on evaluation of professional contract services such as, but not limited to the following: (a) Design ability to meet program, schedules, and budgets.(b) Accuracy and completeness of contract documents as evidenced by the number and character of addenda and change orders required.(c) Administration of contracts, payments and construction documents as evidenced by the timeliness of the service rendered.(d) Responsiveness to field observations and construction activities and requirements as evidenced by the timeliness of the service rendered.(e) Overall professional responsibilities demonstrated.(3) The performance evaluation reports shall be the basis for the evaluation summary, prepared by the department.(4) The evaluation summary shall contain the significant evaluations of strengths and weaknesses and shall be utilized as a report to the selection committee and a basis for review with the architect/engineer. The summary shall be placed in the evaluation file.(5) The evaluation summary will be reviewed with the architect/engineer upon request. An entry may be made in the evaluation file to acknowledge the review with the architect/engineer, rating information, summary, or corrective measures to be taken as pertinent to providing good performance services, and any comments the architect/engineer desires to include as part of the record. The architect/engineer may appeal to the department any portion of the evaluation summary within a period of 30 calendar days after the architect/engineer has been notified of the evaluation.(6) The department person who is assigned the responsibility shall present the evaluation summary to the members of the selection committee at the appropriate time.(7) The file copy of the evaluation summary shall be available for review by the selection committee, secretary of the department of administration, members of the Wisconsin state building commission, examining board of architects, professional engineers, designers and land surveyors, and the state auditor. The material contained in the evaluation summary may be treated as confidential if it appears that it may unduly damage the reputation of the architect/engineer, and its use by all recipients is to be limited to discussions related to the selection of the architect/engineer for state projects. If it appears that the material contained in the evaluation summary will not unduly damage reputations then it will be open for public inspection and copying pursuant to s. 19.21, Stats., and department policy and procedure.Wis. Admin. Code Department of Administration Adm 20.10
Cr. Register, August, 1979, No. 284, eff. 9-1-79; CR 05-069: am. (4) and (5) Register May 2006 No. 605, eff. 6-1-06.