W. Va. Code R. § 64-32-15

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 64-32-15 - Copies of Data from Vital Records

15.1. The State Registrar, local registrars and other custodians authorized by W. Va. Code to produce certified copies of vital records may produce certified copies by mechanical, electronic, or other reproductive processes.

15.2. Each certified copy issued shall be certified as a true copy by the officer in whose custody the record is entrusted and shall include the date issued, the name of the issuing officer, the State Registrar's, local registrar's or another custodian's signature or an authorized facsimile thereof, and the seal of the issuing office. In addition, all certified copies of a birth record shall include at a minimum the following information: a certificate or file number or other indexing reference, the given name or names, the surname, a generational identifier, if any, the date of birth, the state and city or county of birth, the sex, the name of the parents when known, and the date of filing. In addition, all certified copies of a death record shall include at a minimum the following information: the given names, the surnames, a generational identifier, if any, the date of death, the date of birth or age, the state and city or county of death, the sex, and the date of filing.

15.3. All certified copies shall include the minimum security features required for acceptance by federal agencies as specified in regulations promulgated under the Information Reform Act or similar federal statutes and shall include:

15.3.a. Sensitized security paper;

15.3.b. A background security design;

15.3.c. A copy void pantograph; and

15.3.d. Consecutive numbering;

15.4. To further enhance security, the State Registrar, local registrar and other custodians may use other security features including, but not limited to, engraved borders, prismatic printing, erasable fluorescent background inks, nonoptical brightener paper, microline printing, complex colors, security threads or fibers, intaglio print, security laminates, and toner adhesion.

15.4.a. All paper to produce certified copies shall be obtained from a printing company with offices located within the United States or Canada and be printed within the United States or Canada.

15.5. Verification of the facts contained in a vital record may be furnished by the State Registrar to any Federal, State, county, or municipal government agency or to any other agency representing the interest of the registrant. The verifications shall be on a form prescribed and furnished by the State Registrar or on a form furnished by the requesting agency and acceptable to the State Registrar; or, the State Registrar may authorize the verification in other ways when it is in the best interests of his or her office.

W. Va. Code R. § 64-32-15