Current through Register Vol. XLI, No. 36, September 6, 2024
Section 58-5-10 - Submittal of Grant Applications; Awarding of Grants; Financial Management; and Unexpended Grant and Termination of Grant10.1. All recycling assistance grants are for a one year period beginning the first of January with a final report due for approval on or before March 31 of the following year.10.2. A grant applicant shall submit its complete recycling assistance fund grant application-to the division prior to the first day of August each year. The division shall notify all grant applicants in relation to funding of their proposal.10.3. Unless a grant applicant specifically requests and can demonstrate a need for a larger portion of the awarded grant to initiate the project, the division shall disburse all grants on the following schedule: 30% at the time of grant award with subsequent payments of 30% to be made upon receipt of a quarterly report. The final payment shall be 10% and shall be withheld until receipt of the third quarterly report.10.4. The grantee shall retain and make available upon request by the Division of Natural Resources for a period of three years, all financial records, supporting documents, statistical records, and all other records as they relate to the application, acceptance and use of the grant. The provisions of W. Va. Code '12-4-14 apply to all recycling assistance grants. The grantee shall provide the division with a copy of the grantee's independently audited financial records that cover the entire grant period.10.5. The grantee shall return any unexpended grant funds remaining as of March 1 of the following year to the Recycling Assistance Fund. If the grantee expends any grant funds on or after March 1 this shall be considered an unauthorized expenditure.10.6. If, through any cause, the grantee fails to fulfill in a timely and proper manner its obligation as proposed in the grant application, and as accepted and approved by the division, the division shall terminate payment of the remaining grant funds. The grantee shall return any amount of the grant used for unauthorized expenditures. Authorized expenditures are those outlined in the original budget that was approved by the grant review committee.10.7. The grantee shall comply with all applicable federal, state and local laws, codes, ordinances, rules and regulations. The division may withdraw all funds from grantees who fail to comply with grant guidelines, and may not give future consideration of grants.10.8. The grantee shall deposit the grant immediately upon receipt in a separate checking account.10.9. Grantees with a current grant are not eligible for the next cycle of grants. The Grant Review Committee may recommend exceptions for final approval by the Director of the division. A grantee who files a delinquent final report is ineligible for future grants.10.10. The division shall grant a request for a change in budget only if the change does not materially alter the original grant proposal approved by the grant review committee and the adjustment is a result of conservative spending allowing any excess to be rebudgeted. (Example: Budgeted $20,000 for the purchase of a baler. The baler costs $18,000. The extra $2,000 may be rebudgeted upon approval.) All requests shall be made in writing.