W. Va. Code R. § 179-8-81

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 179-8-81 - Commission Approval of Internal Control System

81.1. The casino licensee shall describe, in a manner that the Commission may approve or require, its administrative and accounting procedures in detail in a written system of internal control. A written system of internal controls shall include a detailed narrative description of the administrative and accounting procedures designed to satisfy the requirements of this rule. Additionally, the description shall include a separate section for all of the following:

81.1.a. An organizational chart depicting the appropriate segregation of internal control functions and responsibilities;

81.1.b. A description of the duties and responsibilities of each position shown on the organizational chart;

81.1.c. A detailed, narrative description of the administrative and accounting procedures designed to satisfy the requirements of this rule with separate sections for the:

81.1.c.1. Physical characteristics of the drop box and tip box;

81.1.c.2. Transportation of drop and tip boxes to and from gaming tables;

81.1.c.3. Procedures for table inventories;

81.1.c.4. Procedures for opening and closing gaming tables;

81.1.c.5. Procedures for fills and credits;

81.1.c.6. Procedures for accepting and reporting tips and gratuities;

81.1.c.7. Procedures for transporting chips and tokens to and from gaming tables;

81.1.c.8. Procedures for shift changes at gaming tables;

81.1.c.9. Procedures for chip and token purchases;

81.1.c.10. Procedures for the transportation of electronic gaming devices;

81.1.c.11. Layout and physical characteristics of the cashier's cage;

81.1.c.12. Procedures for accounting controls;

81.1.c.13. Procedures for the exchange of checks submitted by gaming patrons;

81.1.c.14. Procedures for credit card and debit card transactions;

81.1.c.15. Procedures for the acceptance, accounting for and redemption of a patron's cash deposits;

81.1.c.16. Procedures for the control of coupon redemption and other complimentary distribution programs;

81.1.c.17. Procedures for federal cash transactions reporting; and

81.1.c.18. Procedures for computer backups and assuring the retention of financial and gaming operation.

81.1.e. Other items required by the Commission.

81.2. Not less than ninety days before the gaming operation commences, unless otherwise directed by the Commission, the casino licensee shall submit, to the Commission, a written description of its internal control system that is designed to satisfy the requirements of subsection 81.1 of this rule.

81.2.a. If the written internal control system is the initial submission to the Commission, then a letter shall be submitted from an independent certified public accountant selected by the applicant or licensee and approved by the Commission stating that the licensee's written system has been reviewed by the accountant and is in compliance with the requirements of subsection 81.1 of this rule;

81.2.b. The Commission shall review each submission required by this subsection of this rule and shall determine whether it conforms to the requirements of subsection 81.1 of this rule and whether the system submitted provides adequate and effective controls for the operations of the licensee; and

81.2.c. If the Commission finds any insufficiencies, then the Commission shall specify the insufficiencies, in writing, and submit the written insufficiencies to the licensee. The casino licensee shall make appropriate alterations.

81.3. The casino shall not commence gaming operations until a system of internal controls is approved.

W. Va. Code R. § 179-8-81