W. Va. Code R. § 179-4-121

Current through Register Vol. XLI, No. 44, November 1, 2024

Section 179-4-121 - Daily Surveillance Logs; Visitors; Logs

121.1. The limited gaming facility licensee shall maintain a daily surveillance log and a log of visitors to the surveillance room. A daily surveillance log shall:

121.1.a. Be continuously maintained by surveillance personnel;

121.1.b. Be changed with each shift change of personnel;

121.1.c. Be chronological;

121.1.d. Contain, at a minimum, all of the following information:

121.1.d.1. The date and time of each entry;

121.1.d.2. The identity of the employee making the entry.;

121.1.d.3. A summary of the Activity recorded;

121.1.d.4. A detailed statement of whether the Activity was monitored; and

121.1.d.5. A detailed statement concerning the disposition of the tape, if recorded.

121.1.e. Unless otherwise directed by the Commission, include entries for all of the following information:

121.1.e.1. The identity of the surveillance room personnel each time they enter or depart the surveillance room;

121.1.e.2. The notification of any maintenance or repair of any gaming device or money handling equipment;

121.1.e.3. Live table drop box exchanges;

121.1.e.4. Video lottery terminal drop bucket exchanges;

121.1.e.5. Transfers of cash, chips, tokens, cards, or dice;

121.1.e.6. The beginning, end, and any interruptions of the soft count;

121.1.e.7. The beginning, end, and any interruptions of the hard count;

121.1.e.8. An observed violation of this rule or of the licensee's internal control procedures;

121.1.e.9. An observed criminal activity;

121.1.e.10. A pertinent telephone call;

121.1.e.11. Pertinent radio transmission;

121.1.e.12. Malfunction or repair of surveillance equipment;

121.1.e.13. Any emergency activity;

121.1.e.14. Surveillance conducted on anyone or any activity that appears unusual, irregular, or illegal or appears to violate the Act or this rule;

121.1.e.15. Surveillance conducted at the request of the limited gaming facility licensee, an employee of the limited gaming facility licensee, a Commission employee, or the West Virginia State Police;

121.1.e.16. Other notations considered necessary by surveillance room personnel or the Commission to ensure compliance with the Act and this rule; and

121.1.f. Be retained for not less than 90 days.

121.2. A visitors log shall:

121.2.a. Include the signature of anyone other than surveillance room personnel on duty, who accesses the surveillance room;

121.2.b. Identify all visitors;

121.2.c. State the department or agency the visitor represents;

121.2.d. State the reason for access to the room;

121.2.e. Provide the date and time of arrival and departure from the room; and

121.2.f. Be retained not less than 90 days.

121.3. All surveillance room tapes, logs, and reports shall:

121.3.a. Be retained in a manner to allow them to be easily retrieved by any of the following:

121.3.a.1. Date;

121.3.a.2. Location of activity; or

121.3.a.3. Type of activity; and

121.3.b. Be furnished to the Commission or personnel of the West Virginia State Police assigned to the Commission immediately upon demand. The limited gaming facility licensee may retain a copy of any tape, log, or report at the licensee's own expense.

W. Va. Code R. § 179-4-121