W. Va. Code R. § 179-4-102

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 179-4-102 - Commission Approval of Internal Control System

102.1. The limited gaming facility's internal control system must meet the provisions of the Commission's minimum internal control standards.

102.2. limited gaming facility licensee shall describe, in a manner that the Commission may approve or require, its administrative and accounting procedures in detail in a written system of internal control. A written system of internal controls shall include a detailed narrative description of the administrative and accounting procedures designed to satisfy the requirements of this rule. Additionally, the description shall include a separate section for all of the following:

102.2.a. An organizational chart depicting appropriate segregation of internal control functions and responsibilities;

102.2.b. A description of the duties and responsibilities of each position shown on the organizational chart;

102.2.c. A detailed, narrative description of the administrative and accounting procedures designed to satisfy the requirements of this rule; and

102.2.d. A separate section for all of the following:

102.2.d.1. The physical characteristics of the drop box and tip box;

102.2.d.2. The transportation of drop and tip boxes to and from gaming tables;

102.2.d.3. The procedures for table inventories;

102.2.d.4. The procedures for opening and closing gaming tables;

102.2.d.5. The procedures for fills and credits;

102.2.d.6. The procedures for accepting and reporting tips and gratuities;

102.2.d.7. The procedures for transporting chips and tokens to and from gaming tables;

102.2.d.8. The procedures for shift changes at gaming tables;

102.2.d.9. The drop bucket characteristics;

102.2.d.10. The transportation of drop buckets to and from video lottery terminals;

102.2.d.11. The procedures for chip and token purchases;

102.2.d.12. The procedures for hopper fills;

102.2.d.13. The procedures for the transportation of video lottery terminals;

102.2.d.14. The procedures for hand-paid jackpots;

102.2.d.15. The layout and physical characteristics of the cashier's cage;

102.2.d.16. The procedures for accounting controls;

102.2.d.17. The procedures for the exchange of checks submitted by gaming patrons;

102.2.d.18. The procedures for credit card and debit card transactions;

102.2.d.19. The procedures for the acceptance, accounting for and redemption of patron's cash deposits;

102.2.d.20. The procedures for the control of coupon redemption and other complimentary distribution programs;

102.2.d.21. The procedures for federal cash transactions reporting; and

102.2.d.22. The procedures for computer backups and assuring the retention of financial and gambling operation; and

102.2.e. Other items as the Commission may require.

102.3. Not less than 90 days before the gambling operation commences, unless otherwise directed by the Commission, the limited gaming facility licensee shall submit, to the Commission, a written description of its internal control system that is designed to satisfy the requirements of subsections 102.1 and 102.2 of this rule. If the written internal control system is the initial submission to the Commission, then a letter shall be submitted from an independent certified public accountant selected by the applicant or licensee and approved by the Commission stating that the licensee's written system has been reviewed by the accountant and is in compliance with the requirements of subsections 102.1 and 102.2 of this rule. The Commission shall review each submission required by this subsection of this rule and shall determine whether it conforms to the requirements of subsections 102.1 and 102.2 of this rule and whether the system submitted provides adequate and effective controls for the operations of the licensee. If the Commission finds any insufficiencies, then the Commission shall specify the insufficiencies, in writing, and submit the written insufficiencies to the licensee. The limited gaming facility licensee shall make appropriate alterations. The limited gaming facility shall not commence gambling operations until a system of internal controls is approved.

W. Va. Code R. § 179-4-102