W. Va. Code R. § 170-6-20

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 170-6-20 - Changes and Cancellations

20.1. All contracts must contain at term that the State may cancel a Contract immediately if the legislature does not provide adequate funding for the contract.

20.2. All contracts shall contain a term that the Division may cancel a contract upon the issuance of a thirty (30) day notice of cancellation, for any or no reason.

20.3. Administrative changes to contracts may be made after the fact with subsequent approval by the Assistant Director - DAS Purchasing Section. However, it is preferred that such changes be made in advance, whenever possible. Examples of administrative changes include:

20.3.1. Changing a vendor name;

20.3.2. Changing a vendor's address;

20.3.3. Correction of a clerical mistake made by the state;

20.3.4. Contract closeout where the quantity required was originally unknown or estimated, unit prices were included in the original contract, unit prices are not modified as part of the change order, and the quantity required was less than originally anticipated;

20.3.5. Inclusion of the Notice to Proceed documentation, if applicable; and

20.3.6. Any other administrative change not included may be approved by the Assistant Director - DAS Purchasing Section on a case-by-case basis.

W. Va. Code R. § 170-6-20