Statutes, codes, and regulations
West Virginia Administrative Code
Agency 170 - Homeland Security And Emergency ManagementTitle 170 - LEGISLATIVE RULE WEST VIRGINIA DIVISION OF EMERGENCY MANAGEMENT
Series 170-06 - Purchasing Policy
Section 170-6-12 - Vendor Compliance

W. Va. Code R. § 170-6-12

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Current through Register Vol. XLI, No. 45, November 8, 2024
Section 170-6-12 - Vendor Compliance
12.1. Prior to an award, a vendor must be in compliance with the following requirements and, if applicable, documentation verifying compliance shall be retained in the file:
12.1.1. Purchasing Division Registration as set forth in Subsection 7.1 above.
12.1.2. Workers' Compensation/Unemployment: In accordance with West Virginia Code § 21A-2-6, verification of current unemployment fee status and Workers' Compensation coverage is required to ensure the vendor is not in default with Workers' Compensation and Employment Compensation. wv OASIS automatically verifies compliance prior to award.
12.1.3. Federal Debarment: Verification that the vendor is not debarred by the federal government. wv OASIS automatically verifies this federal compliance prior to award.
12.1.4. State Debarment: Verification that the vendor is not debarred by the State of West Virginia. The Purchasing Division maintains a list of vendors debarred by the state of West Virginia, which may be accessed at www.state.wv.us/admin/purchase/debar.html. This must be verified for compliance prior to award.
12.1.5. Secretary of State: Unless a waiver is obtained from the Secretary of State's office, every in-state vendor must have a certificate of authority and be in good standing with Secretary of State's office. Out of State Vendors only need to register with the Secretary of State under certain conditions. To search for a business or corporation with the Secretary of State's office, visit http://apps.sos.wv.gov/business/corporations. Any vendor that cannot be found or shows a status of "revoked" or "dissolved" is not eligible for award until the issue is resolved. Agencies must verify this compliance manually prior to award and include a copy of the relevant records on the contract purchasing file.
12.1.6. Other: In accordance with the West Virginia Code §148 C.S.R. 1-6.1.5, the vendor must be licensed and in good standing with any and all state and local laws and complete a Purchasing Affidavit, and an Agreement Addendum (WV-96), as applicable.

W. Va. Code R. § 170-6-12