W. Va. Code R. § 153-48-8

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 153-48-8 - Agreements and Procedures

8.1. The Delivery Agent and the Participating Clerk shall enter into an agreement specifying the requirements for Electronic Document recording with the county. At a minimum, the agreement shall include the following items:

8.1.1. Accepted Electronic Document types;

8.1.2. Defined technical specifications for data formats, document formats, electronic transmissions, and security;

8.1.3. If used by the Participating Clerk, indexing fields required for each Electronic Document;

8.1.4. Electronic signature and notarization requirements;

8.1.5. Payment options for recording fees and applicable taxes;

8.1.6. Hours during which Electronic Documents will be accepted and processing schedules that affect order of acceptance;

8.1.7. Electronic Document acceptance and rejection requirements and procedures;

8.1.8. Terms defining the responsibility of the Delivery Agent to review the qualifications of each potential Submitter and to approve the potential Submitter prior to granting access to the Electronic Document Delivery Systems;

8.1.9. Terms defining the responsibility of the Delivery Agent to enter into an agreement with each approved Submitter, in which the Submitter agrees to submit Electronic Documents for recording in accordance with all applicable State statutes and rules and to maintain the security of the systems; and

8.1.10 Any other procedures or requirements deemed necessary by the Participating Clerk to fully implement the provisions of the applicable statutes and this rule.

W. Va. Code R. § 153-48-8