W. Va. Code R. § 153-45-11

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 153-45-11 - Completion of Electronic Notarial Certificate

11.1. In performing an electronic notarial act, the notary shall properly complete an electronic notarial certificate.

11.2. A proper electronic notarial certificate must contain:

11.2.1. Completed wording appropriate to the particular electronic notarial act, as prescribed in section 11.3 of this rule;

11.2.2. A registered electronic signature; and

11.2.3. A registered electronic notary seal, which must include:

11.2.3.a. The words "Official Seal;"

11.2.3.b. The words "Electronic Notary Public";

11.2.3.c. The words "State of West Virginia;"

11.2.3.d. The notary public's name as it is spelled on the commissioning document;

11.2.3.e. The notary public's address as it is listed on the commissioning document;

11.2.3.f. The commission expiration date of the electronic notary;

11.2.3.g. An image of the West Virginia State Seal; and

11.2.3.h. The commission or registration number of the electronic notary.

11.3. The wording of an electronic notarial certificate must be in a form that:

11.3.1. Is set forth in W.Va. Code § 39-4-16;

11.3.2. Is otherwise prescribed by the law of this state;

11.3.3. Is prescribed by a law, regulation, or custom of another jurisdiction, provided it does not require actions by the electronic notary that are unauthorized by this state; or

11.3.4. Describes the actions of the electronic notary in such a manner as to meet the requirements of the particular notarial act, as defined in section 2.5 of this rule.

11.4. A notarial certificate must be worded and completed using only letters, characters, and a language that are read, written, and understood by the electronic notary.

W. Va. Code R. § 153-45-11