W. Va. Code R. § 153-37-2

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 153-37-2 - Definitions

2.1. "Absentee Voting" means a process during a period prescribed in W. Va. Code § 3-3-1 wherein a qualified voter may receive a ballot by mail, or electronically when permitted, and may return the voted ballot in a manner prescribed by law.

2.2. "Agency" means an office, department, division, bureau, board, commission, or other statutory unit of state or local government or any functional subdivision of that agency.

2.3. "Applicant" means an adult, a parent or guardian acting on behalf of an eligible minor, or a guardian on behalf of an incapacitated person applying for certification in the Address Confidentiality Program as a program participant.

2.4. "Application" means a standard application form provided by the Secretary of State which must be completed by an applicant with an application assistant.

2.5. "Application assistant" means an employee of a state or local agency, or of a nonprofit program that provides counseling, referral, shelter or other specialized service to victims of domestic abuse, rape, sexual assault or stalking, and who has been designated by the respective agency or nonprofit program, and trained, accepted and registered by the Secretary of State to assist individuals in the completion of program participation applications.

2.6. "Authorization card" means a card issued by the Secretary of State to a program participant upon certification, which includes program participant's name, authorization code, designated address and certification expiration date.

2.7. "Authorization code" means a number assigned to a program participant upon acceptance into the program.

2.8. "Certification" means the process by which an applicant is determined eligible to participate in the program.

2.9. "Critical precinct list" means a list of precincts maintained by each county clerk's office in which program participants are registered to vote.

2.10. "Designated address" means the address assigned to a program participant by the Secretary of State.

2.11. "Designated county contact" means the county clerk or her or his designee who will be the primary contact for the Secretary of State for this program.

2.12. "Mailing address" means an address that is recognized for delivery by the United States Postal Service.

2.13. "Program" means the Address Confidentiality Program established by WV Code 48-28A-101.

2.14. "Program manager" means the employee, within the Office of the Secretary of State, designated by the Secretary of State to operate and manage the Address Confidentiality Program.

2.15. "Program participant" means a person certified by the Secretary of State to participate in the Address Confidentiality Program.

2.16. "Protected records voter" means a program participant who has applied and qualified as a registered voter during the time she or he is certified as a program participant.

2.17. "Record" means any information relating to the conduct or performance of a governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics.

2.18. "Residential address" means a residential street, school or work address of an individual, as specified on the individual's application to be a program participant.

2.19. "Special Absentee Voting List" is the list of voters that are eligible to vote an absentee ballot who are permanently and totally physically disabled and are unable to vote in person at the polls and eligible participants in the Address Confidentiality Program.

W. Va. Code R. § 153-37-2