Current through Register Vol. XLII, No. 1, January 3, 2025
Section 148-3-2 - DefinitionsFor purposes of these rules, unless a different meaning clearly appears from the context:
2.1. "Agency fleet coordinator" means the person within a spending unit designated to be the contact for the spending unit to the Fleet Management Division and for compiling and reporting vehicle information to the Fleet Management Division.2.2. "Authorized passenger" means a personnel classification such as agent, broker, contractor, persons involved in mission of mercy or medical emergency; volunteer acting in an official capacity, other personnel not employed by the State of West Virginia who have a connection with or may have an official business relationship with the State; and recipients of health, public safety, and welfare services performed by the State; and who are formally authorized by the spending unit director.2.3. "Commuting" means the use of a state vehicle by an employee who has been assigned a state vehicle, whether permanent or temporary, to drive to and from the employee's home and regular place of employment, in accordance with the Internal Revenue Service Publication 15-B, Employer's Tax Guide to Fringe Benefits.2.4. "De Minimis personal use" means the use of a state-owned vehicle for personal purposes, of which the value of that personal use is so small that accounting for it would be unreasonable and administratively impractical, including while commuting when permitted, in accordance with the Internal Revenue Service Publication 15-B, Employer's Tax Guide to Fringe Benefits.2.5. "Fleet Management Division" means the agency within the Department of Administration that manages state-owned vehicles, including purchase, fueling, maintenance and repairs.2.6. "Hazardous material" means materials that are radioactive, flammable, explosive, corrosive, oxidizing, asphyxiating, biohazardous, toxic pathogenic, or allergic. Also included are physical characteristics such as compressed gases and liquids or hot materials, including all materials that may render them hazardous in specific circumstances.2.7. "Indirect costs" means expenses of operating state-owned vehicles that may not be attributable to a specific vehicle, such as expenses for cleaning supplies, shop supplies, small parts, office and administrative expenses attributable to agency fleet coordinator activity, training for agency fleet coordinators or drivers, facilities costs, administrative overhead, parking, or equipment.2.8. "Pool vehicle" means a vehicle that is owned by a spending unit and is available for use by multiple employees in the performance of their job duties.2.9. "State-owned vehicle" means any vehicle that is owned, operated or acquired, regardless of intended use, by the State of West Virginia on which a state vehicle license plate is required, but does not include employees' personal vehicles used for official state business or vehicles rented on behalf of a state agency.2.10. "Spending unit" means the department, agency or institution of the state government for which an appropriation is requested, or which an appropriation is made by the Legislature as defined by W.Va. Code §5A-1-1.2.11. "Under-utilized vehicle" means a vehicle that does not meet the standards set forth in Section 9 of this rule and has received a waiver for the minimum mileage requirement by the Fleet Management Division.2.12. "Vehicle log" means the record of state vehicle use, specific to each state vehicle, maintained by the driver and reported to the agency fleet coordinator.