Current through Register Vol. XLI, No. 24, June 14, 2024
Section 148-1-2 - DefinitionsAs used in this rule, all terms have the same meaning as provided in W. Va. Code § 5A-1-1 and 5A-3-1 et seq., and as follows:
2.1. "Best Value Procurement" means a purchasing method used in awarding a contract based on evaluating and comparing all established quality criteria where cost is not the sole determining factor in the award.2.2. "Bid" or "Bids" means anything that a vendor submits in response to a solicitation that constitutes an offer to the State and includes, but is not limited to, documents submitted in response to a request for quotation, proposals submitted in response to a request for proposal, or proposals submitted in response to an expression of interest.2.3. "Director" means the Director of the Purchasing Division of the Department of Administration or anyone that the Director has designated to perform a specific task or function.2.4. "F.O.B. destination" and "free on-board destination" mean the seller or vendor must transport or pay for the transportation of commodities, services or printing to the point of destination specified in the contract.2.5. "Non-Responsible" means not having the capability to fully perform the contract requirements and lacking the integrity and reliability which will assure good-faith performance.2.6. "Prequalification" means the process by which the Purchasing Division advertises the opportunity to participate in a reverse auction, a vendor submits documentation for evaluation in response to the advertisement, and the Purchasing Division evaluates that documentation to determine if the vendor is qualified to participate in the reverse auction. This process will be conducted in the same manner as a request for quotation, except that no cost information related to the commodity will be included in the evaluation.2.7. "Requisition" means a written or electronic request sent by an agency to the Purchasing Division for the purchase of commodities and services.2.8. "Secretary" means the head of a department, as appointed by the Governor, as defined in W. Va. Code § 5F-1-2.2.9. "Working Days" means Monday through Friday, but excludes Saturday, Sunday, state holidays and days that government offices are closed due to declaration of an emergency.