W. Va. Code R. § 141-36-6

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 141-36-6 - Responsibilities

a. Office of The Adjutant General:

(1) Provides procedural guidance for all ARNG commanders concerning implementation and accounting of The Privacy Act.

(2) Appoint Privacy Act Coordinator to coordinate The Privacy Act provisions and procedures for the Adjutant General's Department and assist The Adjutant General in the implementation of The Privacy Act Program throughout the State. (Ref: Para 1-9, AR 340-21)

(3) Appoint a Privacy Review Board to periodically review the status of the West Virginia Army National Guard concerning actions taken to comply with The Privacy Act and related regulations. (Ref : Para 1-8, AR 340-21)

b. Major Commands :

(1) Supervise and execute The Privacy Act Program within the command.

(2) Appoint a Privacy Act Coordinator to coordinate and carry out required privacy functions within the command.

(3) Develop privacy training programs and insure privacy management systems are established throughout the command.

(4) Prepare and submit required reports and statistical data concerning the overall command to the State Privacy Act Coordinator.

c. Group/Battalion/Squadron Commands:

(1) Supervise and execute The Privacy Act Program within the command.

(2) Appoint a Privacy Act Coordinator to coordinate required privacy functions within the command and to advise the commander concerning all aspects of The Privacy Act Program for the command.

(3) Prepare and publish implementation procedures for the command concerning The Privacy Act requirements and programs as directed.

(4) Maintain active supervision over subordinate units to insure that all systems of records subject to requirements of The Privacy Act are properly maintained and properly used throughout the command.

(5) Establish The Privacy Act Program as a matter of special emphasis pertaining to all staff visits and inspections of all subordinate units of the command.

d. Units/Companies/Batteries/Detachments:

(1) Commanders will insure that The Privacy Act Program is properly implemented and maintained for the unit in accordance with published regulations and directives.

(2) Appoint a Unit Privacy Act Coordinator (preferably the Unit AST) to coordinate and supervise all privacy functions within the unit and to advise the Unit Commander concerning all aspects of The Privacy Act Program within the unit.

(3) Prepare and maintain all required forms and records pertaining to the Privacy Program for all assigned unit personnel.

(4) Present periodic briefings to all unit personnel concerning The Privacy Act of 1974 and insure that all assigned personnel fully understand their rights and restrictions under The Privacy Act Program.

W. Va. Code R. § 141-36-6