W. Va. Code R. § 126-14-5

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 126-14-5 - Administration Regulations

5.1. The WV-MAP assessments shall be administered according to the schedule published by the WVDE. A reasonable effort shall be made to provide each student with a makeup test during the scheduled testing window.

5.1.a. All school systems must establish a county testing window that falls within the WVDE-established testing window. Once established, no county's testing window may be changed without WVDE approval.

5.2. The WV-MAP assessment program shall be managed by a county test coordinator who has completed training in administering the testing instruments used in this program. The county test coordinator/alternate county test coordinator or a WVDE-trained designee shall be available either in person or by telephone during the testing windows to address any questions/concerns.

5.2.a. Counties shall ensure that all appropriate county office staff are trained on test security and school personnel are adequately trained in the administration and security of WV-MAP assessments and the interpretation and use of test data.

5.2.b. Counties shall ensure that principals and school test coordinators, when designated by the principal, must deliver adequate training and professional development to all educators who administer WV-MAP assessments.

5.2.b.1. The principal must be a currently employed educator who holds a valid West Virginia teaching license or certification granted by the WVDE and has signed the Principal's Secure Materials and Test Procedures Agreement (Appendix D).

5.2.b.2. The school test coordinator must be a currently employed educator who holds a valid West Virginia teaching license or certification granted by WVDE and has signed the School Test Coordinator's Secure Materials and Test Procedures Agreement (Appendix E).

5.2.b.2.A. A principal may serve as the school test coordinator or designate someone else at the school to be the school test coordinator.

5.2.b.2.B. A principal may designate an assistant school test coordinator(s) to assist the school test coordinator.

5.2.b.3. Any person identified as a school test coordinator and/or an assistant school test coordinator, or any person designated to fulfill any other required test administration role, must complete all training required by the WVDE and/or the testing vendor. Failure to complete training may result in the school being prohibited from administering WV-MAP assessments.

5.2.c. Each county test coordinator shall develop and implement procedures regarding the administration of WV-MAP assessments and shall collaborate with county office staff and school personnel to develop and implement procedures for the analysis and application of test results.

5.2.d. Each county shall monitor test administration in its schools to ensure that appropriate assessments, with or without appropriate accommodations, are selected for students with disabilities under IDEA, students covered by Section 504, and EL students so that they are appropriately included in assessments.

5.3. Public/nonpublic school educators who meet the definition of examiner shall administer any portion of the WV-MAP to students as assigned by the principal or school test coordinator.

5.3.a. All requirements stipulated in the appendices of this policy must be adhered to in all test administrations, including pilot tests and field tests sanctioned by the WVDE.

5.3.b. Any West Virginia public/nonpublic school employee involved in any phase of the testing program shall be trained annually in test security and assessment administration procedures as defined in this policy.

5.3.c. Examiner. An examiner:

5.3.c.1. must be 1) a currently employed educator and/or an approved employee of the state or county, or 2) a currently employed educator of a nonpublic school;

5.3.c.1.A. All nonpublic school educators serving as examiners must be approved by the WVDE.

5.3.c.2. must hold a valid West Virginia teaching license, certification, or permit granted by the WVDE.

5.3.c.3. must have been trained and must have on file a signed Examiner's/Scribe's Secure Materials and Test Procedures Agreement (Appendix F) for the purpose of administering or assisting with the administration of an assessment included in the WV-MAP, including pilot tests and field tests sanctioned by the WVDE;

5.3.c.4. may be a substitute teacher;

5.3.c.5. may be an aide serving as an examiner for students with disabilities when instructionally assigned;

5.3.c.5.A. All aides must be providing services to the student during instruction and be approved by the WVDE.

5.3.c.6. may not be a student teacher, unless the student is participating in a clinical teacher of record program; and

5.3.c.7. may not administer WV-MAP assessments to family members or individuals living in the same household.

5.3.c.7.A. Decisions regarding potential conflicts of interest involving test administration will be the responsibility of the county test coordinator.

5.3.d. Counties shall ensure that all principals and school test coordinators, as well as all other appropriate county office and school-level professional staff and personnel, are adequately trained in test administration, interpretation of test results, and use of test data. All irregularities that represent cheating, security breaches, testing administration breaches, or copyright infringements shall be reported according to guidelines outlined in this policy.

5.3.e. Principals/school test coordinators at nonpublic schools that administer any portion of the WV-MAP are required to have a valid West Virginia teaching license/certification as do public school principals and school test coordinators.

5.4. Any West Virginia nonpublic school employee involved in any component of the testing program shall be trained in test security and assessment administration procedures. Test administrators must hold a valid West Virginia teaching license/certification and must be approved by the WVDE.

5.5. Any person who transcribes student responses on WV-MAP assessments must:

1) be a trained examiner as defined by this policy;

2) transcribe the student's response into the appropriate platform according to the vendor's protocols;

3) complete and sign the Scribe Verification Form included in the Participation Guidelines after the transcription; and

4) send the form to the principal or school test coordinator upon completion.

5.6. All allowable testing accommodations identified on the student's current school year, finalized online IEP, Section 504 Plan, or EL Plan must be provided during the administration of WV-MAP assessments, as established in the student's plan. Students needing accommodations will be identified by the principal or school test coordinator, and the designated accommodations shall be implemented by the examiner or through technology.

5.6.a. Schools and counties shall monitor and report the implementation of accommodations as defined in the Participation Guidelines to ensure accommodations are:

5.6.a.1. consistent with the state's policies for accommodations;

5.6.a.2. appropriate for addressing a student's disability or language needs for each assessment administered;

5.6.a.3. consistent with accommodations provided to students during instruction and/or practice;

5.6.a.4. consistent with the assessment accommodations identified by a student's IEP Team or Section 504 Team for students with disabilities, or another process for an EL student; and

5.6.a.5. administered with fidelity to test administration procedures.

5.7. The examiner must report testing irregularities on the provided testing irregularities form to the principal or county test coordinator, as appropriate.

5.8. All irregularities of student misconduct that represent student cheating, security breaches, testing administration breaches, or copyright infringements shall be reported according to guidelines outlined in this policy.

W. Va. Code R. § 126-14-5