W. Va. Code R. § 112-NA-5

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 112-NA-5 - Miscellaneous Provisions

5.01. Personal Services - Expenses for personal services such as laundry or valet service are not allowable.

5.02. Personal Baggage - Reimbursement for transportation of personal baggage shall not exceed ten (10) percent of the air or train fare.

5.03.Non-Employees Accompanying Employees - When non-employees accompany employees on in-state or out-of-state official business which involves overnight stays, they shall be subject to the following regulations and limitations:

(a)Reimbursement Provisions - The State Treasurer's Office will reimburse the employee for the employee's hotel or motel lodging expense. Reimbursement will be made at the cost of the single room rate.

(b)Employee Responsibility - The employee is responsible for meals, travel and other miscellaneous expenses of the non-employee.

(c)Insurance Coverage - Where non-employees accompany employees on such trips, it is the responsibility of the employees to provide accident insurance coverage; the State Treasurer's Office shall in no way be responsible or liable for any cause or cost whatsoever.

5.04.Treasurer's Waiver - The State Treasurer, or his designee, reserves the right to remove the meal allowance maximums on a case-by-case basis; however receipts must be collected for all meals if the daily meals in total exceed the amount authorized by prevailing IRS regulations. In addition, the State Treasurer or his designee reserves the right to waive any rule or regulation herein set forth on an as needed basis.

5.05.Regulation Changes - the State Treasurer's Office reserves the right to revoke, suspend, rescind or amend any rules or regulations herein set forth.

W. Va. Code R. § 112-NA-5