W. Va. Code R. § 112-18-4

Current through Register Vol. XLI, No. 36, September 6, 2024

Section 112-18-4 - Applications

4.1. Enrollment applications.

4.1.1. An account holder must submit an enrollment application to the Board on a student's behalf in order to enroll the student in the Hope Scholarship program.

4.1.2. The Board will accept enrollment applications from eligible students from March 1 until May 15 of each calendar year, for the academic year beginning on July 1 of that calendar year: Provided, That if an application deadline occurs on an official state holiday or a weekend day, the deadline will be the next occurring weekday that is not an official state holiday.

4.1.3. The enrollment application will be on a form prescribed by the Board and will require applicants to provide, at a minimum, the following information:

4.1.3.a. Account holder name;

4.1.3.b. Account holder physical address;

4.1.3.c. Account holder mailing address;

4.1.3.d. Account holder email address;

4.1.3.e. Student name;

4.1.3.f. Student physical address;

4.1.3.g. Student mailing address;

4.1.3.h. Student county of residence;

4.1.3.i. Student date of birth;

4.1.3.j. The student's West Virginia Education Information System (WVEIS) number; and

4.1.3.k. Documentation demonstrating that the student meets the eligibility requirements for participation in the Hope Scholarship program, as required by the Board, including but not limited to, a copy of the student's birth certificate and proof of West Virginia residency. The list of acceptable documents to satisfy proof of West Virginia residency includes the following:

4.1.3.k.1. Two West Virginia utility bills not more than 60 days old from two different companies, not including termination notices;

4.1.3.k.2. Tax records with a West Virginia address matching the address on the application;

4.1.3.k.3. Proof of West Virginia home ownership, such as a mortgage document or homeowner's insurance document;

4.1.3.k.4. A valid West Virginia vehicle registration card;

4.1.3.k.5. Residential rental or lease agreement; or

4.1.3.k.6. Proof of public assistance through the West Virginia Department of Health and Human Resources.

4.2. Renewal applications.

4.2.1. An account holder may renew a Hope Scholarship student's account for each upcoming academic year in which the student is eligible to participate in the program by filing a renewal application on a form prescribed by the Board according to the requirements of this section.

4.2.2. The Board will accept renewal applications from January 15-May 15 each calendar year, for the academic year beginning on July 1 of that calendar year: Provided, That if an application deadline occurs on an official state holiday or a weekend day, the deadline will be the next occurring weekday that is not an official state holiday.

4.2.3. A Hope Scholarship student's account will remain open for each academic year for which the account holder renews the account. Any unused funds in a Hope Scholarship student's account at the end of an academic year will remain in a renewed account and carry forward for the student's use during the upcoming academic year so long as their eligibility to participate in the program is maintained.

4.2.4. A Hope Scholarship student who fails to renew his or her account may submit a regular enrollment application to the Board during the regular enrollment period occurring in subsequent academic years: Provided, That all funds remaining in the student's account at the end of the academic year will be returned to the State and will not carry forward for use during subsequent academic years.

4.3. A student who was ineligible for the Hope Scholarship Program during the most recent enrollment application period, but who becomes eligible for the Hope Scholarship Program during the academic year by meeting the criteria in subdivision 3.1.4.c. of this rule, may submit an enrollment application to the Board at any time during the academic year. The Board may also accept applications from eligible students who missed the application period in subsection 4.1.2. on a case-by-case basis at any time during the academic year so long as all other eligibility criteria are met.

4.4. All applications described in this section will be available on the Hope Scholarship website.

W. Va. Code R. § 112-18-4