Section 388-877-0425 - Agency administration-Individual clinical record system Each agency licensed by the department to provide any behavioral health service must:
(1) Maintain a comprehensive clinical record system that includes policies and procedures that protect an individual's personal health information;(2) Ensure that the individual's personal health information is shared or released only in compliance with applicable state and federal law;(3) If maintaining electronic individual clinical records: (a) Provide secure, limited access through means that prevent modification or deletion after initial preparation;(b) Provide for a backup of records in the event of equipment, media, or human error; and(c) Provide for protection from unauthorized access, including network and internet access;(4) Retain an individual's clinical record, including an electronic record, for a minimum of six years after the discharge or transfer of any individual;(5) Retain a youth's or child's individual clinical record, including an electronic record, for at least six years after the most recent discharge, or at least three years following the youth's or child's eighteenth birthday; and(6) Meet the access to clinical records requirements in WAC 388-877-0650.Wash. Admin. Code § 388-877-0425
Adopted by WSR 18-06-043, Filed 3/1/2018, effective 4/1/2018