Section 110-302-0465 - Retaining facility and ONB program records(1) ONB providers must keep the records required under this chapter for a minimum of three years unless otherwise indicated.(2) Attendance records must be kept for a minimum of five years.(3) Facility and ONB program records from the previous 12 months must be easily accessible and kept on-site or in the ONB program's administrative office for department or other state agency review.(4) Records older than 12 months must be provided within two weeks of a written request by the department.(5) ONB providers must keep the following records available for department review: (a) The parent or guardian handbook;(b) Sleep equipment forms and specifications, if applicable;(c) Food temperature logs pursuant to CACFP, if applicable;(d) Child incident and illness logs;(e) Vaccination records for pets or animals housed at the ONB, if applicable;(f) Car insurance policy, if applicable;(g) Curriculum planning schedule;(h) Strengthening families program self-assessment or an equivalent assessment, if applicable;(i) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans);(j) Land use agreements for ONB programs;(k) Insurance policies, for ONB programs; and(l) Waivers or variances from department rules, if applicable.(6) Except for ONB programs that enroll only school-age children and operate on public or private school premises, ONB providers must keep the following records:(a) Furniture and play equipment forms and specifications, if applicable;(b) CCA test results, if applicable;(c) Annual fire inspection by qualified fire professional, if applicable;(d) Monthly inspection to identify fire hazards and elimination of such hazards;(e) Monthly testing of smoke and carbon monoxide detectors;(f) Monthly fire extinguisher inspection and annual maintenance;(g) Lead and copper testing results;(h) Private well and septic systems inspection and testing results, if applicable;(i) Cleaning log for large area rugs or carpets, if applicable;(j) Pesticide use (seven years);(k) King, Pierce, and Snohomish counties smelter plume inspection results or evaluation agreement, if applicable; and(l) Land maintenance records, such as arborist records, for ONB programs operating on private land.Wash. Admin. Code § 110-302-0465
Adopted by WSR 23-10-059, Filed 5/1/2023, effective 6/1/2023