Section 110-300-0465 - Retaining facility and program records(1) An early learning provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated.(2) Attendance records must be kept for a minimum of five years.(3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review.(4) Records older than twelve months must be provided within two weeks of a written request by the department.(5) An early learning provider must keep the following records available for department review: (a) The parent or guardian handbook;(b) Furniture, sleep, and play equipment forms and specifications;(c) Chromated copper arsenate test results, if applicable;(d) Annual fire inspection by qualified fire professional, if applicable;(e) Annual inspection of chimney, wood stove, and fireplace, if applicable;(f) Monthly inspection to identify fire hazards and elimination of such hazards;(g) Monthly testing of smoke and carbon monoxide detectors;(h) Monthly fire extinguisher inspection and annual maintenance;(i) Food temperature logs pursuant to CACFP, if applicable;(j) Child incident and illness logs;(k) Vaccination records for pets or animals housed at the early learning provider program;(l) Lead and copper testing results;(m) Private well and septic systems inspection and testing results, if applicable;(n) Cleaning log for large area rugs or carpets;(o) Pesticide use (seven years);(p) Car insurance policy, if applicable;(q) Monthly site visit from child care health consultant, if applicable;(r) Tacoma smelter inspection results;(s) Curriculum planning schedule;(t) Strengthening families program self-assessment or an equivalent assessment;(u) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and(v) Waivers or variances from department rules, if applicable.Wash. Admin. Code § 110-300-0465
WSR 18-14-078, recodified as § 110-300-0465, filed 6/29/18, effective 7/1/18Amended by WSR 19-14-076, Filed 7/1/2019, effective 8/1/2019Statutory Authority: RCW 43.215.020, 43.215.060, 43.215.070, 43.215.201, and Governor Directive 16-06. WSR 17-10-032, § 170-300-0465, filed 4/26/17, effective 5/27/17.