4 Va. Admin. Code § 5-36-210
CONFERENCE CENTERS (TAXABLE) | ||
Prices may be discounted and/or waived by the director when necessary to create competitive bids for group sales. | FEE | |
Hemlock Haven Conference Center at Hungry Mother | ||
Main Hall (Capacity: 240) | $350 per day | |
Upper Level Dogwood Room (Capacity: 50) | $200 per day | |
Lower Level Board Room: (Capacity: 16) | $100 per day | |
Ferrell Hall (Entire complex from 8 a.m. through 10 p.m.) | $575 per day | |
Day Use Recreational Package (Includes all outside recreational facilities) | ||
0 - 250 persons | $300 per half-day $600 per full-day | |
251 - 500 persons | $425 per half-day $850 per full-day | |
501 + persons | $575 per half-day $1,200 per full-day | |
Cedar Crest Conference Center at Twin Lakes | ||
Complex: Doswell Hall with deck, grounds, volleyball, horseshoes; Kitchen, Latham and Hurt Rooms NOT included. | $229 per 4 hours $459 per day $53 each extra hour | |
Doswell Meeting Room: Meeting Room only; no kitchen or dining room. | $164 per room per 4 hours $328 per room per day $37 each extra hour | |
Small breakout rooms with main room: Latham and Hurt. | $65 per room per 4 hours $131 per room per day $21 each extra hour | |
Small breakout rooms without main room. | $98 per room per 4 hours $196 per room per day $37 each extra hour | |
Picnic Shelter or Gazebo at Cedar Crest. | $68 per 4 hours $131 per day $11 each extra hour | |
Kitchen rental only available with complex rental. | $105 per event | |
Kitchen Cleaning Fee: Deposit. | $150 per event | |
Chippokes Plantation Meeting, Conference, and Special Use Facilities | ||
Mansion Conference Room. | $26 per hour | |
Mansion or Historic Area Grounds (Includes parking for party rental). | $525 per 4 hours | |
Mansion Board Room | $105 per 4 hours | |
Chippokes Plantation Conference Shelter (Available on reservation basis only). | $105 per 4 hours | |
Wedding Package (includes historic area grounds, gardens, tent set up and take down, 10 60-inch round tables, 10 standard size rectangle tables, 100 folding chairs, Wedding Coordinator, changing room for bride and groom, Mansion kitchen area, boardroom, no fee for wedding rehearsal). | $1,412 per 4 hours $2,073 per 8 hours $50 nonrefundable reservation fee | |
Southwest Virginia Museum | DAY | EVENING |
Victorian Parlor | ||
Up to 30 People (8 tables - 30 chairs) OR Up to 50 people (50 chairs and head table) | $42 | $68 |
Additional meeting rooms: Victorian Parlor must be rented in order to rent additional rooms. | ||
Hallway (downstairs) (Includes three existing tables with linens) | $11 | $11 |
Additional Hours | $10 per hour | $10 per hour |
Exceeding approved hours | $20 per hour | $20 per hour |
Wedding Portraits | $52 per 2 hours | $78 per 2 hours |
Wedding Packages | EVENT | |
Wedding Package A: Accommodates 100 people. Use of arbor in Victorian Garden. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled). | $500 | |
Wedding Package B: Accommodates 100 people. Use of a 40x40 Tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled). | $1,500 | |
Wedding Package C: Accommodates 200 people (this requires an off-site reception area). Use of a 40x60 tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 200 chairs. Two parking attendants. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled). | $2,500 | |
Reception Packages | ||
Casual Reception Package A: May be reserved with Wedding Package A or B. Use of Victorian Parlor or foyer; parlor set with serving tables and linens. Use of serving kitchen. | $200 | |
Casual Reception Package B: May be reserved with Wedding Package A or B. Use of 20x30 tent; set with tables and linens. Use of serving kitchen. | $300 | |
Formal Reception Package C: May be reserved with Wedding Package A or B. Use of 40x60 tent; sit-down reception for 100 to include tables, linens and chairs. Use of serving kitchen. | $2,250 | |
Wedding and Reception Combination Package | ||
Wedding and Reception Combination Package: Accommodates 100 people. Both wedding and reception are held under the same tent. Use of a 40x60 tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled). Back of tent set with serving tables and linens. Use of serving kitchen. | $2,500 | |
Damage Fee: a minimal damage fee will be assessed to the person(s) renting the property for damage to the site. | $200 | |
Wilderness Road (Mansion and Ground Rental) | ||
Karlan Mansion and Grounds Rental | $350 for first day $150 for each additional day | |
Wilderness Road Visitor Center Theater | $50 per 4 hours | |
Cove Ridge Center at Natural Tunnel: | PRIVATE FEE | EDUCATIONAL FEE |
Cove Ridge Center Annual Membership: Membership entitles organization to a 25% discount on facility rental fees and group rates on all programming offered through the center. | $1,050 per year | $525 per year |
Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for two consecutive half-day rental periods, and parking passes. | $415 | $210 |
Overnight Use of one dorm: Includes Day Use Package plus one dorm rooms for one night and swimming (in season). | $683 | $498 |
Overnight Use of both dorms: Includes Day Use Package plus two dorm rooms for one night and swimming (in season). | $892 | $656 |
Wedding Package Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for three consecutive half-day rental periods, and parking passes. | $525 | NA |
Wedding Package Overnight: Includes Day Use Package plus one dorm for one night and swimming (in season). | $919 | NA |
Wedding Package Overnight: Includes Day Use Package plus both dorms for one night and swimming (in season). | $1,102 | NA |
Wedding Package with Amphitheater: Rental of the park amphitheater in conjunction with any of the above wedding packages. | $236 for the rental period | NA |
Additional seating on deck (only available with exclusive use of the center). | $42 | $0 |
Auditorium | $150 per half day $250 per full day | $99 per half day $183 per full day |
Classroom - Library (half-day) | $63 | $47 |
One dorm: Overnight lodging for up to 30, includes swimming (in season) and parking passes. | $420 per night April 1-October 31 $378 per night November 1-March 31 | $315 per night April 1-October 31 $283 per night November 1-March 31 |
Both Dorms: Overnight lodging for up to 60, includes swimming (in season) and parking passes. | $630 per night April 1-October 31 $567 per night November 1-March 31 | $472 per night April 1-October 31 $425 per night November 1-March 31 |
Per Person Student Rate for Overnight Dorm Use | $13 per person | $13 per person |
Kitchen Use (when not included in package) | $50 per event | $50 per event |
Pocahontas Heritage Center : All reservations require 50% down at time of reservation (Nonrefundable within 14 days of event) | PRIVATE FEE | EDUCATIONAL FEE |
Large Room (Capacity: seated at tables 50; reception style 125, auditorium 80: includes tables, chairs, and warming kitchen) | $131 per 4 hours $236 per full-day $26 each extra hour | $78 per 4 hours $141 per full-day $15 each extra hour |
Powhatan Dining Hall (when renting two-day and three-day packages, first day begins at 10:00 a.m. and each subsequent day starts at 8:00 a.m.) | $325 per full day (10 a.m.-10 p.m.) $590 two-day package $900 three-day package | |
Swift Creek Dining Hall | $500 per full day (10 a.m.-10 p.m.) $800 two-day package $1,400 three-day package | |
Grayson Highlands | FEE | |
Wedding Packages: 0 - 100 persons 101 - 150 persons 151 - 200 persons | $100 $150 $200 | |
Westmoreland | FEE | |
Tayloe and Helen Murphy Hall Meeting Facility: Includes Main Meeting Room, Kitchen, and Grounds | $500 (8 a.m. to 10 p.m.) $350 additional rental days after first day | |
Wedding and Reception Package for Tayloe and Helen Murphy Hall: The hours accompanying this package are 10:00 a.m. to 10:00 p.m. on Friday, 8:00 a.m. to 10:00 p.m. on Saturday, and 9:00 a.m. to 2:00 p.m. on Sunday. | $1,000 | |
Potomac Overlook Rental | $55 per day | |
Kitchen Clean Up Fee: (Waived if renter cleans facility) | $250 per event | |
Potomac River Retreat: Table and Chair Set-up | $40 | |
Fairy Stone | ||
Fayerdale Hall Meeting Facility Weekend Rental. Includes Friday, Saturday, and Sunday | ||
One Day Rental | $236 (8 a.m. to 10 p.m.) | |
Two Consecutive Days Rental | $315 | |
Three Consecutive Days Rental | $366 | |
Fayerdale Hall Meeting Facility Weekday Rental. Includes Monday through Thursday only. | ||
One Day Rental | $75 (8 a.m. to 10 p.m.) | |
Two Consecutive Days Rental | $125 | |
Three Consecutive Days Rental | $174 | |
Four Consecutive Days Rental | $225 | |
Douthat | ||
Restaurant (includes table set-up) | $236 | |
Allegheny Room: Up to 30 persons. | $158 per day | |
Wedding Package: Conference room and amphitheater (see "amphitheater section") on day of wedding, plus an extra half-day amphitheater for rehearsal. | $289 | |
First Landing | ||
Trail Center Conference Room and Meeting Facility | $280 per day | |
Lake Anna | ||
Visitor Center | $32 per half-day $53 per full day | |
Concessions Building Rental | $100 per day | |
Bear Creek Lake | ||
Meeting facility | $350 per day (Memorial Day weekend through October 31) $236 per day (November 1 up to Memorial Day weekend) $25 each extra hour | |
Wedding Package | $400 per day (Memorial Day weekend through October 31) $315 per day (November 1 up to Memorial Day weekend) | |
Claytor Lake | ||
Marina Meeting Facility: Includes facility, chairs, and tables. | $633 per day, Friday - Sunday $275 per day, Monday - Thursday $1,203 per two days | |
Wedding Package: Includes rental of facility, chairs, tables, gazebo, and special use permit ($10 permit fee is waived with package). | $702 per day package $1,395 per two-day package | |
Leesylvania Wedding/Function Package: Includes Rental of: Lee's Landing Picnic Shelter, 100 Chairs, 15 Tables, and Parking for up to 50 vehicles. | $840 per half-day $945 per full-day | |
Mason Neck | ||
Small Wedding Package: Includes two 10 foot by 10 foot canopies, up to 50 chairs, and parking for up to 25 cars. | $250 per event | |
Wedding Package: Includes a 20 foot by 40 foot tent, up to 100 chairs, and parking for up to 50 cars. | $788 per event | |
Parking Attendant | $53 per 4 hours | |
Smith Mountain Lake | ||
Meeting room at Visitor Center | $158 per day | |
Exceeding approved hours. All parks unless otherwise noted below. | $25 per hour | |
Sky Meadows | ||
Timberlake House Meeting Room Capacity 15 people | $150 per day 8 a.m. to 5 p.m. $50 additional per day to extend rental to 8 p.m. | |
Timberlake House Kitchen (in conjunction with rental of meeting room) | $25 per day or part of day | |
Equipment and Services Associated with Meetings and Rentals: | ||
Microphone/Podium Rental | $15 per day | |
Stage Section Rental: 4' x 4' | $24 per event | |
First Landing | ||
Trail Center Pergola | $95 per 3 hours | |
Chair Rentals | ||
White, padded | $3.00 | |
White, plastic event chair | $1.50 | |
Standard folding chair | $1.00 | |
Table Rentals | ||
Rectangular, 6' | $7.50 | |
Rectangular, 8' | $8.00 | |
Round, 4' | $7.50 | |
Round, 5' | $8.75 | |
Round, 6' | $15 | |
Linen Rentals: All parks unless otherwise noted | ||
Table cloth only Place settings | $3.00 per table $2.00 each | |
Wilderness Road | ||
Table cloth | $7.00 | |
Twin Lakes | ||
Overlay | $1.25 per table | |
Napkins | $0.40 per napkin | |
Fax | First 2 pages free $2.00 each extra page | |
Copies | Single copy free $0.15 each extra copy | |
Lost Key Fee | $10 | |
Easels | $5.00 per day | |
Overhead Projector | $10 per day | |
TV with VCR | $10 | |
Second TV | $10 | |
Overhead Projector with Screen | $10 | |
Slide Projector with Screen | $10 | |
Flip Chart | $10 | |
Event Set-up and Clean Up Fees | ||
First Landing | ||
Table and Chair Set-up Fee | $40 per event | |
Park labor to clean up after special events and facility rentals if not done in accordance with rental agreement or use permit | $50 per hour | |
Notes on conference and meeting facilities fees:
4 Va. Admin. Code § 5-36-210
Statutory Authority: § 10.1-104 of the Code of Virginia.