4 Va. Admin. Code § 5-36-100

Current through Register Vol. 41, No. 4, October 8, 2024

Section 4VAC5-36-100 - Cabin fees

CABIN RENTALS (TAXABLE, Price here does not include tax)
	BASE RATE		VIRGINIA RESIDENTS
PRIME SEASON CABIN AND LODGE RATES
Cabin/Lodge Type	Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
Efficiency	$98	$586	$83	$498
One Bedroom, Standard	$115	$688	$98	$585
One Bedroom, Waterfront or Water View	$127	$761	$108	$647
One Bedroom, Chippokes Plantation	$134	$800	$113	$680
Two Bedroom, Standard, all parks where available unless noted below	$133	$794	$112	$675
Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna, Shenandoah River, Natural Tunnel	$139	$833	$119	$708
Two Bedroom, Waterfront or Water View, all parks where available unless noted below	$146	$874	$124	$743
Two Bedroom, Waterfront or Water View, Bear Creek Lake, Occoneechee, Lake Anna	$153	$915	$130	$778
Two Bedroom, First Landing, Chippokes Plantation	$154	$922	$131	$784
Three Bedroom, Standard, all parks where available unless noted below	$150	$900	$128	$765
Three Bedroom, Chippokes Plantation, Bel Air Guest House	$175	$1,048	$149	$891
Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage, Shenandoah River, Natural Tunnel, Douthat	$173	$1,036	$147	$881
Hill Lodge (Twin Lakes)	$195	$1,169	$166	$994
Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)	$351	$2,104	$298	$1,788
Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland)	$414	$2,479	$352	$2,107
Six-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake, Shenandoah River, Natural Tunnel, Douthat	$434	$2,599	$369	$2,209
MID-SEASON CABIN AND LODGE RATES
Cabin/Lodge Type	Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
Efficiency	$88	$527	$75	$448
One Bedroom, Standard	$103	$619	$88	$526
One Bedroom, Waterfront or Water View	$115	$686	$98	$583
One Bedroom, Chippokes Plantation	$120	$720	$102	$612
Two Bedroom, Standard, all parks where available unless noted below	$119	$714	$102	$607
Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna, Shenandoah River, Natural Tunnel	$125	$748	$106	$636
Two Bedroom, Waterfront or Water View, all parks where available unless noted below	$131	$787	$111	$669
Two Bedroom, Waterfront or Water View, Bear Creek Lake, Occoneechee, Lake Anna	$138	$824	$117	$700
Two Bedroom, First Landing, Chippokes Plantation	$139	$832	$118	$707
Three Bedroom, Standard, all parks where available unless noted below	$135	$811	$116	$689
Three Bedroom, Chippokes Plantation, Bel Air Guest House	$158	$943	$134	$802
Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage, Shenandoah River, Natural Tunnel, Douthat	$156	$933	$132	$793
Hill Lodge (Twin Lakes)	$176	$1,053	$149	$895
Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)	$316	$1,894	$269	$1,610
Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland)	$373	$2,231	$317	$1,896
Six-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake, Shenandoah River, Natural Tunnel, Douthat	$391	$2,339	$332	$1,988
OFF-SEASON CABIN AND LODGE RATES
Cabin/Lodge Type	Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
Efficiency	$73	$440	$62	$374
One Bedroom, Standard	$86	$515	$74	$438
One Bedroom, Waterfront or Water View	$95	$571	$81	$485
One Bedroom, Chippokes Plantation	$100	$600	$85	$510
Two Bedroom, Standard, all parks where available unless noted below	$99	$595	$84	$506
Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna, Shenandoah River, Natural Tunnel	$104	$624	$88	$530
Two Bedroom, Waterfront or Water View, all parks where available unless noted below	$110	$656	$93	$558
Two Bedroom, Waterfront or Water View, Bear Creek Lake, Occoneechee, Lake Anna	$115	$687	$98	$584
Two Bedroom, First Landing, Chippokes Plantation	$116	$693	$99	$589
Three Bedroom, Standard, all parks where available unless noted below	$113	$674	$96	$573
Three Bedroom, Chippokes Plantation, Bel Air Guest House	$131	$786	$111	$668
Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage, Shenandoah River, Natural Tunnel, Douthat	$130	$776	$110	$660
Hill Lodge (Twin Lakes)	$147	$878	$125	$746
Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)	$263	$1,578	$224	$1,341
Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland)	$310	$1,859	$264	$1,580
Six-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake, Shenandoah River, Natural Tunnel, Douthat	$326	$1,949	$276	$1,657
CAMPING CABINS, CAMPING LODGES, YURTS, AND TRAVEL TRAILERS
Camping cabins, camping lodges, yurts, and travel trailers located in campgrounds and operated in conjunction with the campground.	Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
Camping Cabin rental rate: (2-night minimum rental required)	$55	NA	$47	NA
Yurt rental: Standard fee	$120	$719	$101	$611
Travel Trailers: 25-30' Standard fee	$120	$719	$101	$611
Camping Lodges: Standard fee	$109	$653	$92	$555
OTHER CABIN FEES AND CHARGES
Additional Cabin Fees:
Cabin Transaction Fee: Applies to each purchase transaction of a visit to a cabin (i.e., one transaction fee per cabin visit per site no matter how many nights). Applies to Internet, reservation center, and walk up visits.	$5.00
Additional Bed Rentals	$3.00 per rental night
Additional linens at all parks unless otherwise noted. One set of linens is 1 sheet set (1 fitted sheet, 1 flat sheet, and 1 pillowcase) or 1 towel set (1 bath towel, 1 hand towel, and 1 washcloth or 2 bath towels and 1 washcloth)	$2.00 per sheet set $2.00 per towel set
Cabin Cancellation Fee: Applies to all lodging in this section except as described below in "Lodge Cancellation Fee"	$30 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy
Cabin Transfer Fee: Applies to all lodging in this section except as described below in "Lodge Transfer Fee"	$20 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy
Lodge Cancellation Fee: Applies to Fairy Stone Lodge, Douthat Lodge, Hungry Mother Lodge, Potomac River Retreat, and all 6-bedroom park lodges	$60 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy
Lodge Transfer Fee: Applies to Fairy Stone Lodge, Douthat Lodge, Hungry Mother Lodge, Potomac River Retreat, and all 6-bedroom park lodges	$50 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy
Camping Cabin Cancellation Fee	$10 per cancellation period
Camping Cabin Transfer Fee	$5.00 per cancellation period
Pet Fee (this fee does not apply to service or hearing dogs identifiable in accordance with § 51.5-44 of the Code of Virginia).	$10 per pet per night
Pocahontas Group Cabins	DAY		WEEK
Algonquian Ecology Camp Dining Hall: 8 a.m. to 10 p.m. for day use, 24-hour use when rented with cabins	$236		$1,181
Swift Creek Dining Hall: 8 a.m. to 10 p.m. for day use, 24-hour use when rented with cabins	$275		$1,375
Dining Hall: fee for partial day rental when associated with full day rental as noted above	$140		NA
Cabin Units: per unit, per night	$112		$560
Complete Algonquian Ecology Camp (4 units: 112 capacity) with Dining Hall	$460		$2,300
Complete Swift Creek Camp (2 units: 56 capacity) with Dining Hall	$375		$1,875
Refundable security deposit charged for all reservations	$100 per reservation

Notes on Pocahontas Group Cabins:

Pocahontas Group Cabins: Reservations of $200 or more require a 25% prepayment, due within 14 days of making the reservation. Balance of fees is due 60 days prior to the reservation start date. Reservations of less than $200 require payment in full to confirm the reservation, due within 14 days of making the reservation. Cancellations made 30 days or more prior to the first day of the reservation shall receive a refund less a $30 per unit cancellation fee. Cancellations made less than 30 days prior to the first date of the reservation receive no refund unless the units are subsequently rented, in which case the refund shall be full price minus $30 per unit.

Notes on cabins and lodges:

1. Seasonal cabin and lodge rates shall be in effect according to the following schedule, except for camping cabins, camping lodges, yurts, and travel trailers, which operate on the same schedule and season as the campground at that particular park. In the event that a weekly rental period includes two seasonal rates, the higher rate will apply for the entire weekly rental period.

PARK	PRIME SEASON	MID-SEASON	OFF-SEASON
Bear Creek Lake Belle Isle Chippokes Plantation First Landing Kiptopeke Lake Anna Occoneechee Southwest Virginia Museum Staunton River Twin Lakes Westmoreland	Friday night prior to Memorial Day through the Sunday night prior to Labor Day	April 1 through the Thursday night prior to Memorial Day, and Labor Day through November 30	December 1 through March 31
Claytor Lake Douthat Fairy Stone Hungry Mother James River Smith Mountain Lake Shenandoah River Natural Tunnel	Friday night prior to Memorial Day through the Sunday night prior to Labor Day, and October 1 through October 31	April 1 through the Thursday night prior to Memorial Day, and Labor Day through September 30, and November 1 through November 30	December 1 through March 31

2. All dates refer to the night of the stay; checkout time is 10 a.m. and check-in time is 3 p.m.

3. The following holiday periods are charged prime season weekend rates: the Wednesday, Thursday, Friday, and Saturday period that includes Thanksgiving Day; Christmas Eve and Christmas Day; and New Year's Eve and New Year's Day.

4. Cabins and lodges require a two-night minimum stay.

5. Cabin guests are allowed two vehicles for a one or two bedroom cabin, and three vehicles for a three bedroom cabin per day without charge of parking fee. Additional vehicles must pay the prevailing parking fee for each day that the vehicle is parked in the park. The number of vehicles allowed to park at the cabin varies according to site design and other factors. All vehicles must park in designated parking areas, either at the cabin or in the designated overflow parking area.

6. Six-bedroom lodge guests are allowed six vehicles per lodge per day without charge of parking fee. Additional vehicles must pay the prevailing vehicle parking fee for each day the vehicle is parked in the park. The number of vehicles allowed to park at the lodge varies according to site design and other factors. All vehicles must park in designated parking areas, either at the lodge or in the designated overflow parking area.

7. Damage to cabins and other rental units under this section, not considered normal wear and tear, may be billed to the person registered for the cabin or rental unit on an itemized cost basis.

8. Each member of the rental party, up to the maximum allowable for the rented unit, may receive an entrance pass to the park's swimming facility on the basis of one pass per night of rental. Passes are only issued during days and seasons of operation of the swimming facility and are only good during the member's registered stay.

9. Employees of DCR and the members of committees and boards of DCR shall receive a discount of 50% on applicable cabin or lodge rates for any season, when the rental of such cabins or lodge is in connection with the official business of DCR or its committees or boards.

Notes on cabin or lodge transfer/cancellation/early departure policy:

1. Any fees to be refunded are calculated less the applicable cancellation fees listed in this section.

2. Fees paid to the reservation center by credit card will be refunded to the original credit card charged.

3. Fees paid by check or money order to the reservation center, or by any method at the park, will be refunded by state check.

4. A customer may move a cabin or lodge reservation to another date or park, referred to as a transfer, through the reservation center only, and prior to 5 p.m. on the Monday before the scheduled date of arrival. There is an associated transfer fee. After 5 p.m. on the Monday before the scheduled date of arrival, cancellation is the only option (see note 5 below) except that transfers to a different cabin or lodge for the same rental nights shall be allowed, subject to availability, up to the check-in time for the original reservation.

5. Once the reservation is paid for, a customer may cancel in full with payment of the required cancellation fee if there are more than 30 days before the scheduled arrival date. As long as the reservation is not during the one-week minimum stay requirement period, the length of stay may be reduced without a fee as long as there are more than 30 days before the scheduled arrival. However, the length of stay cannot be less than two nights. During the 30 days prior to the scheduled arrival date, the cancellation fee is charged for each night canceled or reduced from the stay. Once the official check-in time on the scheduled arrival date is reached, the cancellation policy is no longer in effect and the early departure policy applies.

6. Once the 3 p.m. check-in time is reached on the scheduled day of arrival, any adjustment to a reservation is considered an early departure. There is a two-night minimum charge associated with all cabin, lodge, camping cabin, travel trailer, and camping lodge stays. Reducing the total nights stayed will incur a $20 per night fee. If the original reservation was for a week, the weekly discount will no longer be valid and the fee will be adjusted to the nightly rate before any refunds are calculated.

4 Va. Admin. Code § 5-36-100

Derived from Virginia Register Volume 18, Issue 14, eff. April 25, 2002; amended, Virginia Register Volume 19, Issue 12, eff. March 27, 2003; Volume 20, Issue 13, eff. April 7, 2004; Volume 22, Issue 9, eff. February 8, 2006; Volume 23, Issue 6, eff. January 1, 2007; Volume 24, Issue 6, eff. January 1, 2008; Volume 25, Issue 6, eff. January 1, 2009; Volume 26, Issue 6, eff. January 1, 2010; Volume 27, Issue 6, eff. January 1, 2011; Volume 28, Issue 6, eff. January 1, 2012; amended, Virginia Register Volume 30, Issue 6, eff. January 1, 2014; Amended, Virginia Register Volume 31, Issue 07, eff. 1/1/2015; Amended, Virginia Register Volume 32, Issue 09, eff. 1/28/2016.

Statutory Authority: § 10.1-104 of the Code of Virginia.