Section R33-105-104 - Small Purchases of Professional Service Providers and Consultants(1) For a small purchase for professional service providers and consultants solicitation, the procurement unit shall: (a) limit the solicitation to a maximum amount to $100,000 per project;(b) review the qualifications of a minimum of three firms or individuals;(c) rank the firms or individuals in order from highest to lowest; and(d) begin direct negotiation with the highest ranked firm or individual.(2) If an agreement cannot be reached with the highest ranked firm or individual, the procurement unit shall: (a) move to the next highest ranked firm or individual for negotiation and so on until a fee agreement is reached; or(b) select and review three additional professional service provides and consultants prior to negotiating with the highest ranked firm or individual.(3) The small purchase threshold for medical providers is a maximum of $100,000 per year, by direct negotiation after reviewing the qualification of medical providers.(4) Executive branch procurement units, to the extent they do not have independent procurement authority, shall involve the Division of Purchasing at the beginning of the quote or solicitation process, in the procurement of professional services or consulting services.(5) When using an approved vendor list: (a) a procurement unit shall, when using this rule, select a minimum of three professional service providers or consultants from the approved vendor list using one or more of the following methods:(i) a rotation system, organized alphabetically, numerically, or randomly;(ii) assignment of vendors to a specified geographic area;(iii) assignment of vendors based on each vendor's particular expertise or field; or(iv) another method approved by the procurement official.(b) After selecting a minimum of three firms or individuals from the approved vendor list using one of the methods specified in Subsection (5)(a), the procurement unit shall rank the firms or individuals in order and begin fee negotiations, up to $100,000 with the highest ranked firm or individual. If an agreement cannot be reached with the highest ranked firm or individual, the procurement unit shall move to the next highest ranked firm or individual and so on until a fee agreement is reached.Utah Admin. Code R33-105-104
Adopted by Utah State Bulletin Number 2024-15, effective 7/9/2024, exp. 11/6/2024 (Emergency)Adopted by Utah State Bulletin Number 2024-21, effective 10/22/2024