Utah Admin. Code 27-4-10

Current through Bulletin 2024-23, December 1, 2024

Section R27-4-10 - Capital Credit or Reservation of Vehicle Allocation for Surrendered Vehicles

(1) If an agency voluntarily surrenders a vehicle to the division under the capitalization credit program, the agency shall receive a capital credit allowing the agency to retain authorization toward a replacement vehicle.

(2) If an agency voluntarily surrenders a vehicle to the division the division shall:

(a) hold the vehicle allocation open; and

(b) maintain the surrendering agency's capital credit for a period not to exceed the remainder of the fiscal year within which the surrender took place, plus an additional five fiscal years.

(3) If the surrendering agency does not use the credit within the timeframe established in Subsection (2)(b), the credit will be transferred to the Division for an additional five fiscal years. The division may use the credits to:

(a) expand shared motor pools; or

(b) reallocate an authorized vehicle count to another agency.

(4) Before reallocation under Subsection (3)(b), the following requirement shall be met:

(a) the requesting agency shall undergo a utilization assessment lead by the Division; and

(b) the division shall report the reallocation to the Office of the Legislative Fiscal Analyst.

(5) Upon expiration of an unused credit transferred to the division under Subsection (3), the authorized count of vehicles in the state fleet shall be reduced.

(6) The division shall not hold vehicle allocations or provide capital credit to an agency when the vehicle that is being surrendered:

(a) has been identified for removal from the state fleet to comply with legislatively mandated reductions in state fleet size;

(b) is identified as a do not replace vehicle in the fleet information system;

(c) is a state vehicle not purchased by the division; or

(d) is a seasonal vehicle that has already been replaced. (7) Any agency that fails to request the return of a voluntarily surrendered vehicle before the end of the period set forth in this section must comply with the requirements of Section R27-4-5, Fleet Expansion, to obtain a vehicle to replace the one surrendered.

Utah Admin. Code R27-4-10

Amended by Utah State Bulletin Number 2017-6, effective 2/21/2017

Amended by Utah State Bulletin Number 2022-02, effective 1/3/2022

Amended by Utah State Bulletin Number 2023-05, effective 2/21/2023