Utah Admin. Code 27-3-10

Current through Bulletin 2024-23, December 1, 2024

Section R27-3-10 - Use Requirements for Monthly Lease Vehicles

(1) Agencies that lease state vehicles from the division on a monthly basis shall:

(a) ensure that only authorized drivers operate the vehicles;

(b) report the correct odometer reading when refueling the vehicle. If an incorrect odometer reading is reported, agencies may be assessed a fee when the agency fails to correct the mileage within three business days of the agency's receipt of the notification that the incorrect mileage was reported. When circumstances indicate that there was an intentional falsification of the vehicle's actual odometer reading at the time of refueling, a fee may be assessed to the agency even if the agency corrected the error;

(c) return the vehicle to the division in good repair and in clean condition at the completion of the replacement cycle period or when the agency and the division have agreed to return the vehicle for replacement, reassignment, or reallocation;

(i) Agencies shall be assessed the total cost of the detailing fee for returned vehicles that need extensive cleaning; and

(ii) Agencies shall pay the insurance deductible associated with repairs made to a vehicle that has been damaged.

(d) return the vehicle unaltered and in conformance with the manufacturer's specifications with the exception of agencies whose jobs require altering of the vehicle. The agency and the division will come to a written agreement as to which alterations can be made to the division's vehicles;

(e) pay the applicable insurance deductible if a monthly lease vehicle in their possession or control is involved in an accident;

(f) not place advertising or bumper stickers on state vehicles without prior approval of the division.

(2) Section R27-4-9 shall govern agencies when requesting a monthly lease.

Utah Admin. Code R27-3-10

Amended by Utah State Bulletin Number 2017-6, effective 2/21/2017

Amended by Utah State Bulletin Number 2021-23, effective 11/25/2021

Amended by Utah State Bulletin Number 2023-05, effective 2/21/2023

Amended by Utah State Bulletin Number 2024-21, effective 10/28/2024