Utah Admin. Code 23-21-2
An agency requesting leased space shall submit a request and justification statement to the division at least six months before the required date of occupancy. A space utilization program shall be prepared by the agency. Assistance is available, if needed, from the staff of the division. The staff of the division, along with the agency, shall review the program and criteria for the space requested.
If a new lease is required, an advertisement may be prepared by the division, and competitive proposals may be solicited, however the division may use any other process consistent with the best interests of the state, the requirements of the agency and the anticipated use of the property. Proposals shall be reviewed jointly by the division staff and the agency.
The review shall include compliance to codes that are required by state and federal laws.
The division shall negotiate or may allow the agency to participate in the negotiations, so that space can be leased in the best interest of the state, the requirements of the agency and the anticipated use of the property.
A standard lease agreement has been prepared for use by the division. An approved alternate may be used. The lessor, agency, and staff of the division should be involved in the preparation of the final written lease agreement.
The lease shall be distributed for approval signatures of the lessor, the Agency Budget Officer, the Agency Director, the Attorney General, and the division.
The lease will be recorded by the division on a computerized lease file for updating, renewal, and control.
Approval of the Division of Finance is required to establish a payment schedule and issue a contract number.
Utah Admin. Code R23-21-2