Utah Admin. Code 13-2-4

Current through Bulletin 2024-23, December 1, 2024

Section R13-2-4 - Requests for Access

(1) Except as provided by Section R13-2-8 regarding access to permanent or historical records in the custody of the Division of Archives and Records Service, a request for access to records shall be made in accordance with Subsection (2).

(2) A request for records shall be submitted through the Open Records Portal and be directed to the division which the requester believes possesses the records using the corresponding URL listed below and clicking on the blue "Request Records" button:

(a) Administrative Services: https://openrecords.utah.gov/ GRAMA/agencyDetail.php?270 [File Link Not Available];

(b) Executive Director's Office: https://openrecords.utah. gov/GRAMA/agencyDetail.php?270 [File Link Not Available];

(c) Administrative Rules: https://openrecords.utah.gov/ GRAMA/agencyDetail.php?29 [File Link Not Available];

(d) Archives and Records Service: https://openrecords.utah. gov/GRAMA/agencyDetail.php?11 [File Link Not Available];

(e) Facilities Construction and Management: https://openrecords.utah.gov/GRAMA/agencyDetail.php?375 [File Link Not Available];

(f) Finance: https://openrecords.utah.gov/GRAMA/ agencyDetail.php?388 [File Link Not Available];

(g) Fleet Operations: https://openrecords.utah.gov/ GRAMA/agencyDetail.php?245 [File Link Not Available];

(h) Purchasing and General Services: https://openrecords. utah.gov/GRAMA/agencyDetail.php?753 [File Link Not Available];

(i) Risk Management: https://openrecords.utah.gov/GRAMA/agencyDetail.php?846 [File Link Not Available];

(j) State Debt Collection: https://openrecords.utah.gov/ GRAMA/agencyDetail.php?2791 [File Link Not Available]; and

(k) Surplus Property: https://openrecords.utah.gov/ GRAMA/agencyDetail.php?1107 [File Link Not Available].

(3) The department provides staff support for the entities listed below. Requests for these entities shall be directed as follows:

(a) Administrative Services Rate Committee directed to the Executive Director's Office;

(b) Executive Residence Commission directed to Facilities Construction and Management;

(c) Procurement Policy Board directed to Purchasing and General Services;

(d) Purchasing from People with Disabilities Advisory Board directed to Purchasing and General Services;

(e) Records Management Committee directed to Archives and Records Service;

(f) State Building Board directed to Facilities Construction and Management;

(g) State Records Committee directed to Archives and Records Service; and

(h) Utah Transparency Advisory Board directed to the Executive Director's Office.

(4) The executive director may:

(a) designate a records officer within the department or any of its divisions to be the central contact for a request, or to coordinate responses across the divisions of the department that fall within the scope of this rule; and

(b) require a division records officer to forward a request from a requestor to a specified records officer to expedite, coordinate, or both for the fulfillment of requests.

Utah Admin. Code R13-2-4

Amended by Utah State Bulletin Number 2021-02, effective 1/7/2021

Amended by Utah State Bulletin Number 2021-03, effective 1/8/2021