Section 26.109 - Reimbursement(a) The actual reimbursement rate or reimbursement amount depends on the amount of available administrative funds and the allocation method used.(b) TDA will notify CEs of any changes to the allocation and/or the reimbursement rate or amount.(c) To the extent that administrative funds are available, TDA will reimburse CEs their allowable costs up to Letter of Credit amounts.(d) CEs must submit monthly reimbursement claims, including all allowable costs of distributing USDA Foods and other donated foods.(e) At the end of each contract year, TDA will reallocate any uncommitted administrative funds, first to reimburse any remaining costs of distributing USDA Foods, and second to reimburse the costs of distributing non-USDA Foods. (1) Before reallocation, TDA may notify CEs of a cutoff date after which TDA will not reimburse monthly claims.(2) A cutoff date enables TDA to reallocate administrative funds which were not committed during the contract year.(f) Shared maintenance fees are not an allowable administrative cost. (1) CEs may directly charge sub-agencies their usual and customary shared maintenance fees.(2) At its discretion, TDA can require CEs to reduce or waive shared maintenance fees.(g) To the extent authorized by law, TDA may change policy regarding the costs associated with distributing USDA Foods as necessary to ensure the equitable distribution of USDA Foods. Prior to making any policy change, TDA will consult with the affected CEs and other stakeholders.4 Tex. Admin. Code § 26.109
Adopted by Texas Register, Volume 44, Number 15, April 12, 2019, TexReg 1839, eff. 4/15/2019