Section 229.806 - Records(a) Shippers must retain records. (1) That demonstrate that they provide specifications and operating temperatures to food transporters as required by § 229.804(b)(1) and (2) of this title (relating to Transportation Operations) as a regular part of their transportation operations for a period of 12 months beyond the termination of the agreements with the food transporters.(2) Of written agreements and the written procedures required by §229.804(b)(3) - (5) of this title for a period of 12 months beyond when the agreements and procedures are in use in their transportation operations.(b) Food transporters must retain records of the written procedures required by § 229.804(e)(6) of this title for a period of 12 months beyond when the agreements and procedures are in use in their transportation operations.(c) Food transporters must retain training records required by § 229.805(b) of this title (relating to Training) for a period of 12 months beyond when the person identified in any such records stops performing the duties for which the training was provided.(d) Any person subject to this subchapter must retain any other written agreements assigning tasks in compliance with this subchapter for a period of 12 months beyond the termination of the agreements.(e) Shippers, receivers, loaders, and food transporters, which operate under the ownership or control of a single legal entity in accordance with the provisions of § 229.804(a)(5) of this title, must retain records of the written procedures for a period of 12 months beyond when the procedures are in use in their transportation operations.(f) Shippers, receivers, loaders, and food transporters must make all records required by this subchapter available to a duly authorized individual promptly upon oral or written request.(g) All records required by this subchapter must be kept as original records, true copies (such as photocopies, pictures, scanned copies, microfilm, microfiche, or other accurate reproductions of the original records), or electronic records.(h) Except for the written procedures required by § 229.804(e)(6)(A) of this title, offsite storage of records is permitted if such records can be retrieved and provided onsite within 24 hours of request for official review. The written procedures required by § 229.804(e)(6)(A) of this title must remain onsite as long as the procedures are in use in transportation operations. Electronic records are considered to be onsite if they are accessible from an onsite location.25 Tex. Admin. Code § 229.806
Adopted by Texas Register, Volume 42, Number 30, July 28, 2017, TexReg 3796, eff. 8/2/2017