Section 400.7 - Reporting Requirements(a) Reporting for the Adult Career Education (ACE) Grant Program is intended to demonstrate to the Texas Legislature and others how the funds were used, resulting in success rates achieved by Nonprofit Workforce Intermediary and Job Training organizations as compared to the most recent student success measures.(b) The grant recipient must provide grant activity reports each semester after receiving the initial funds disbursement from the Grant Administrator. Reports are due 30 days after each semester end based on the state's fiscal year beginning September 1 and ending August 31, until all grant funds have been expended.(c) Grant activity reports shall contain data to include unduplicated headcount of participants whose funding is partially provided by ACE grant funds as they progress through the program.(d) Reporting will also require participant demographic data to include elements of race/ethnicity and gender as defined by Texas Higher Education Coordinating Board (THECB). Baseline categories will be used to demonstrate the effect of program participation which pertain to achievement gaps, and of interest to the State.(e) The categories of race/ethnicity used by the THECB are White, African American, Hispanic, Asian, Native American, International, and Other (Unknown).(f) Reporting requirements are subject to change. The Grant Administrator may request additional information at any time.(g) The time frame of these ACE grant funds may not align with a full cycle of participation in a grant recipient's program (up to three years) that may be required for a participant to progress from developmental courses to a high paying workforce degree. To address this alignment issue, reporting may include total program results regardless of funding source in order to demonstrate overall success rates of the grant recipient's workforce intermediary program in each service and results category.(h) The Grant Administrator may engage an audit firm to perform ACE grant compliance audits on the premises of grant recipients. Such audits will be conducted with respect to compliance with grant requirements, and accounting controls and procedures related to how grant funds were used.(i) Grant recipients must comply with all reporting requirements. Failure to do so may result in termination of the grant award and the entity being ineligible for future ACE grants.(j) The Grant Administrator, or its designee, may audit the grant recipient's records at any time.19 Tex. Admin. Code § 400.7
The provisions of this §400.7 adopted to be effective June 4, 2014, 39 TexReg 4250