Section 173.303 - Retention of Records(a) Grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least three years following the closure of the most recent audit report or submission of the final expenditure report. Records retention is required for the purposes of state examination and audit. Grantees may retain records in an electronic format. All records are subject to audit or monitoring during the entire retention period.(b) Grantees must retain records for equipment, non-expendable personal property, and real property for a period of three years from the date of the item's disposition, replacement, or transfer.(c) If any litigation, claim, or audit is started before the expiration of the three-year records retention period, the grantee must retain the records under review until the resolution of all litigation, claims, or audit findings.1 Tex. Admin. Code § 173.303
The provisions of this §173.303 adopted to be effective September 13, 2012, 37 TexReg 7083; Adopted by Texas Register, Volume 42, Number 41, October 13, 2017, TexReg 5670, eff. 10/17/2017; Adopted by Texas Register, Volume 48, Number 11, March 17, 2023, TexReg 1551, eff. 3/23/2023